To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
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APPROVE THE SECOND AMENDMENT TO THE ON-CALL ELECTRICAL ENGINEERING CONSULTING SERVICES AGREEMENT WITH LUCCI AND ASSOCIATES TO INCREASE THE NOT TO EXCEED AMOUNT BY $100,000, FOR A NEW TOTAL NOT TO EXCEED AMOUNT OF $300,000, AND TO EXTEND THE TERM TO MAY 5, 2026
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EXECUTIVE SUMMARY
In an effort to accelerate Capital Improvement Program (CIP) project delivery, Public Works Department staff has negotiated on-call professional service agreements with engineering, architecture, and surveying firms to allow for quick assignment of smaller work tasks by setting up the contract conditions in advance. On-call service contracts are, by definition, not fully defined as to the scope, amount, and specific funding source. To overcome these uncertainties, these contracts include a mechanism for staff to receive quotes and award work on a task-by-task basis, with a "not to exceed" limit for the amount of work awarded to a consulting firm over the life of the contract. Funding for each task comes from projects and programs that have received Council approval.
The City Council has awarded a variety of these contracts and amendments in the past, and they have been successfully used in a number of projects to accelerate project delivery timelines. Staff is now bringing an amendment to the contract with Lucci and Associates for the continuation of electrical engineering services. The proposed amendment is included as an attachment.
BACKGROUND
During the City's 2018-19 Fiscal Year budget process, a Budget Response Report identified several tools that would be useful in accelerating the pace of delivery of CIP projects. One of these tools is the use of on call contractors to allow staff to quickly assign smaller work tasks (e.g. geotechnical engineering, surveying, etc.) without having to develop and present an individual contract to City Council for award. Funding sources for on-c...
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