To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
title
ACCEPT AS COMPLETE THE CITYWIDE SLURRY SEAL PROJECT, PHASE 4, JOB NO. 41140, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $23,416 TO AMERICAN ASPHALT SOUTH, INC., UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT
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EXECUTIVE SUMMARY
On May 7, 2024, the City Council awarded American Asphalt South, Inc. (American Asphalt South) a public works contract for $484,044.77 for construction of the Citywide Slurry Seal Project, Phase 4, Job No. 41140 (Project). The Project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $23,416.20 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
During construction, it was determined that alternative asphalt repair methods could be implemented in preparation for the slurry seal in some locations. This resulted in $15,720.60 of project labor and material savings and brough the final contract expenditure total down to $468,324.17. A portion of the project savings will be used to install additional street striping in certain locations that will be performed by a street striping contractor who is scheduled to begin work in the City in December.
BACKGROUND
The Citywide Slurry Seal Program is an on-going Capital Improvement Program that applies crack seal, slurry seals, refreshed striping, and pavement markings to the City’s streets. The program increases the life of the existing pavement, thereby reducing the frequency of more expensive rehabilitation efforts. This project supports the City’s Strategic Plan goal to invest in the City’s infrastructure.
On February 20, 2024, the City Council approved the project plans and specifications and authorized the City Clerk to advertise the project for competitive bids. The Project was advertised on April 4, 2024, and 3 bids were received and publicly opened on April 17, 2024. After reviewing the bids, American Asphalt South, with a bid of $484,044.77 was found to be the lowest responsible bidder. Construction began on July 18, 2024, and no change orders were issued. On October 10, 2024, the project was reviewed and determined to be complete. Reconciliation in the final bid item quantities resulted in a reduction of $15,720.60 (-3.25%) from the contract award value.
The streets completed under this contract include those identified in the Citywide Slurry Program Cycle 2 Phase 4, as approved by City Council on February 20, 2024 including the additive alternates, and are depicted on the attached map.
COORDINATION
The Project was coordinated between the Public Works Engineering and Maintenance Divisions. The City Attorney’s Office approved the reconciliation as to form.
FISCAL IMPACT
The cost to construct the Citywide Slurry Seal Project, Phase 4 was $468,324. Funding for the project was included in the Adopted FY 2024-25 Capital Improvement Project Budget.
|
Funding: |
|
Expenditures: |
|
|
Measure R |
$ 329,280 |
Construction Contract |
$ 468,324 |
|
Capital Funds |
$ 139,044 |
|
|
|
Total |
$ 468,324 |
Total |
$ 468,324 |
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
Map of Completed Streets