To: MAYOR AND CITY COUNCIL
From: ELIZABETH HAUSE, COMMUNITY SERVICES DIRECTOR
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APPROVE AN AGREEMENT WITH SECTRAN SECURITY, INC. FOR ARMORED VEHICLE PICKUP SERVICE AT CITY HALL, THE COMMUNITY SERVICES DEPARTMENT OFFICE BUILDING, ALTA VISTA COMMUNITY CENTER, AND SEASIDE LAGOON FOR A COST OF $60,000 FOR THE PERIOD OCTOBER 17, 2025 TO OCTOBER 31, 2028
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EXECUTIVE SUMMARY
Sectran Security, Incorperated (Sectran) provides armored cash, check pickup and bank delivery services for various City facilities to ensure safe and secure processing of City deposits. Currently these services are provided through two separate agreements. The recommended agreement would consolidate these services Citywide into one agreement for the period October 17, 2025 to October 31, 2028, for a total three-year estimated cost of $60,000. Funding for these services is included in the facility and operating Department budgets that utilize the services.
BACKGROUND
Sectran currently provides armored deposit pickup and bank delivery services for City Hall as well as the Community Services Department Office on Artesia Blvd., Alta Vista Community Center, and Seaside Lagoon. This service ensures safe and secure delivery of the City’s revenue proceeds.
City Hall pickups are currently managed through an independent agreement administered by the Finance Department that is set to expire on October 16, 2025. The Community Services Department holds a separate agreement that is scheduled to expire on October 31, 2025. In an effort to increase efficiency and simplify contract administration, staff is proposing a consolidated agreement for Sectran’s service to address all pickup locations citywide. The Agreement would commence October 17, 2025 and carry a three-year term that would expire on October 31, 2028. Fees for each facility are based on the location and frequency of pickups, with the following rates listed in the table below:
The service fees are fixed over the term of the agreement.
COORDINATION
The Community Services Department coordinated with the Financial Services Department and the City Attorney’s Office to develop the proposed Agreement.
FISCAL IMPACT
The total estimated cost for the three-year agreement is $60,000 ($20,000 per year). Funding for the service is included in the Community Services and Financial Services Department’s annual operating budgets.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Agmt - Sectran Security, Incorperated., with Insurance