To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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ACCEPT AS COMPLETE KINGSDALE AVENUE RESURFACING (BETWEEN GRANT AVENUE AND 182ND STREET) PROJECT, JOB NO. 40880; AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $59,103 TO SEQUEL CONTRACTORS, UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED ON THE PROJECT
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EXECUTIVE SUMMARY
On June 3, 2025, the City Council awarded Sequel Contractors, Inc. (Sequel), a public works contract for $1,151,000 for the construction of the Kingsdale Avenue Resurfacing (Between Grant Avenue and 182nd Street) Project, Job No. 40880 (Project). During the construction phase, the City Engineer issued a total of five change orders for various unforeseen field conditions for a total of $65,137.11 (5.7%), far below the change order authority of $125,000, bringing the total contract cost to $1,182,062.11. The Project is now complete and ready to be formally accepted by the City Council.
If accepted and given authorization by Council, staff will close out the Project, which includes recordation of the Notice of Completion with the County Registrar-Recorder’s Office and release of the retention amount of $59,103.11 after the 35-day waiting period.
BACKGROUND
On March 11, 2025, the City Council approved plans and specifications for the Project and authorized competitive bidding. Six bids were received and publicly opened with Sequel as the apparent lowest bidder with a bid of $1,222,610 on April 24, 2025. Following staff’s review of the bid package and confirmation of the bid tabulation, Sequel’s total bid amount was determined to actually be $1,151,000 based on the unit costs. Sequel acknowledged their computational mistake and expressed their willingness to work at this lower total bid price. Sequel also notified the City that it was not a detriment to their business to perform the work at this price. As such, Sequel, with a bid of $1,151,000, was found to have provided the lowest responsive bid.
On June 3, 2025, the City Council awarded Sequel a public works contract for $1,151,000 for construction of the Project. The Project experienced periodic delays due to heavy rain and weather-related issues that were outside of Sequel’s control. During the construction phase, the City Engineer issued a total of five change orders for various unforeseen field conditions totaling $65,137.11, or 5.7% of the contract price, and significantly beneath the change order authority of $125,000 granted in Administrative Policy and Procedure 14.1. The Project is now complete and ready to be formally accepted by the City Council.
The total cost of construction, including the change orders, is $1,182,062.11. The Project is fully funded by local return Prop C, which is a transportation restricted fund.
It is recommended the Council accept the Project as complete and authorize staff to close out the Project, which includes recordation of the Notice of Completion with the County Registrar-Recorder’s Office and release of the retention amount of $59,103.11 to the Sequel, after the 35-day waiting period subject to no claims being submitted.
COORDINATION
The Public Works Engineering Services Division coordinated construction of the Project with the Transit Division of the Community Services Department to accommodate bus traffic and with the City of Torrance on the improvements to the shared intersection of Kingsdale Ave and 182nd Street.
FISCAL IMPACT
Construction of this Project is funded entirely by local return Prop C, which is a transportation restricted fund.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Map - CIP Project Extent Kingsdale Avenue Resurfacing-182nd St to Grant Ave