To: MAYOR AND CITY COUNCIL
From: MIKE COOK, INFORMATION TECHNOLOGY DIRECTOR
TITLE
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APPROVE A MULTI-YEAR AGREEMENT WITH SABLE COMPUTER INC., DBA KEEP IT SIMPLE INC., FOR THE PURCHASE OF RUBRIK CLOUD VAULT CLOUD SERVICES IN AN AMOUNT NOT TO EXCEED $48,000 FOR THE TERM JULY 16, 2025 THROUGH JANUARY 15, 2028
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EXECUTIVE SUMMARY
Staff recommends approval of an agreement with Sable Computer, Inc. dba Keep IT Simple, Inc., for the continued use of Rubrik Cloud Vault cloud services in an amount not to exceed $48,000 for a period of 30 months. This service provides secure, immutable, off-site data backups essential to the City’s disaster recovery and cybersecurity readiness efforts.
BACKGROUND
On October 29, 2024, the City Council approved the purchase of Rubrik enterprise server backup hardware and software to modernize and safeguard the City’s data infrastructure, leveraging Keep it Simple as the City’s selected reseller. Since that time, the City has been using a trial license of Rubrik's Cloud Vault software.
Rubrik Cloud Vault allows for Write Once, Read Many (WORM) immutable backups and provides geographic redundancy by storing backups in secure off-site data centers located in Arizona. This functionality plays a critical role in protecting the City's data from ransomware, physical disasters, and other cyber threats by ensuring that backup files cannot be altered or deleted once written and are accessible in the event of a physical disaster.
The trial period has proven successful, with Staff finding the software to be reliable, secure, and easy to use, enhancing the City's overall data protection strategy. Approval of this agreement will ensure the continued access to Rubrik Cloud Vault for an additional 30 months.
COORDINATION
The Information Technology Department worked directly with Rubrik and Keep it Simple to develop the terms of the agreement. This agreement has been approved as to form by the City Attorney’s Office.
FISCAL IMPACT
Funding for this agreement is included in the Information Technology Department’s FY 2025-26 operating budget. The purchase reflects a 65% discount off of the provider’s list price.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Agmt - Rubrik Cloud Vault Agreement
• Keep IT Simple/Sable Computer Fictitious Business Name Statement
• Certificate of Insurance