To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE THE PURCHASE OF ONE 2026 VERMEER BC1000XL WOOD CHIPPER FROM RDO EQUIPMENT CO. FOR USE BY THE PUBLIC WORKS DEPARTMENT USING CALRECYCLE SENATE BILL (SB) 1383 LOCAL ASSISTANCE GRANT FUNDS FOR A TOTAL OF $58,533
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EXECUTIVE SUMMARY
Staff recommends the purchase of one 2026 Vermeer BC1000XL wood chipper for use by the Public Works Department to recycle and reuse organic material generated in the City. The purchase will be made using California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill (SB) 1383 funding, which supports organic waste material recycling programs in local jurisdictions. Competitive pricing for the vehicle was secured through the City’s regular purchasing procedures.
BACKGROUND
The SB 1383 Local Assistance Grant Program, administered by the CalRecycle, provides funding to local jurisdictions to support implementation of SB 1383 requirements related to organic waste diversion, edible food recovery, and greenhouse gas emissions reduction. The grant is intended to assist jurisdictions in achieving compliance with state mandates by funding eligible projects, equipment, infrastructure, education, and outreach activities. The City has been awarded SB 1383 Local Assistance Grant funding and is authorized to use these funds for qualifying expenditures that advance its compliance efforts.
To further the City's organic waste recycling efforts, staff is proposing the purchase of a Vermeer BC1000XL wood chipper for $58,532.08 utilizing Local Assistance Grant funding. The recommended purchase will be used by the Parks Maintenance Division to process tree trimmings, brush, and other green waste generated through municipal maintenance activities into wood chips that can be reused as mulch or ground cover.
No General Fund contribution is required for the proposed purchase. The unit is a one-time purchase and will not be included in the Vehicle Replacement Schedule. However, general preventative maintenance will be provided by the Public Works Fleet Division.
If approved by the City Council, the equipment will be ordered and is anticipated to be delivered to the City in the next one-to-two months.
The equipment recommended for purchase has been selected through the City’s regular purchasing procedures. The procedures contain a number of competitive purchasing options including the use of a Piggyback Bid, which utilizes another public entity's recent Request for Proposal or Bid, or the Sourcewell Cooperative Purchasing Program. Cooperative purchasing programs provide valuable benefits to state and local governments. By attaching to national or regional cooperatives, an agency has immediate access to legitimately solicited contracts, guaranteed pricing, and delivery options without expending staff resources on the preparation of its own request for bids. Pricing is often attractive because of the purchasing power of these cooperatives. If approved, the recommended equipment in this report would be acquired via Sourcewell Master Vehicle Contract #010925-VRM.
COORDINATION
The Public Works Department coordinated this report with the Financial Services Department.
FISCAL IMPACT
Funding for the purchase of the equipment a total cost of $58,532.08 is available in the City’s Intergovernmental Grant Fund. No additional appropriation is required to complete the purchase.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Quote - RDO Equipment Co.
• Sourcewell Master Vehicle Contract #010925-VRM