To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE THE FOURTH AMENDMENT TO THE PROJECT SERVICES AGREEMENT WITH JILK HEAVY CONSTRUCTION, INC. ADDING $600,000 TO THE CONTRACT AMOUNT FOR A NEW NOT TO EXCEED TOTAL OF $4,321,730 AND EXTENDING THE TERM TO JANUARY 1, 2029
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EXECUTIVE SUMMARY
Approval of the Fourth Amendment to the agreement with Jilk Heavy Construction, Inc. (Jilk) will increase the not to exceed amount by $600,000 to allow for planned and future as-needed repairs of the Redondo Beach Municipal Pier (Pier). There is damage to certain Pier pile wraps, pile bolting, bracing members, bracing splice blocks, nails, utility piping straps, and the access catwalk that should be addressed immediately. Additionally, the fourth amendment will provide contract capacity for as needed repairs to the Pier that may arise during the upcoming El-Nino driven winter season.
BACKGROUND
Since 2017, Jilk has provided repair services for the City’s Piers, small hand launch dock and Seaside Lagoon. Jilk has extensive experience with the Pier and has been very responsive to the City’s needs throughout the contract. The agreement scope has been modified over time to address ongoing maintenance needs, emergency response work, and critical repairs at the Municipal and Sport Fishing Piers. The amendments increased the contract capacity to support urgent demolition activities, replacement of damaged structural elements, and a variety of on-call repairs necessary to maintain the safety and functionality of the pier facilities. The contract term has also been extended to ensure continuity of repair services while the City continues to address aging infrastructure and storm-related damage.
The proposed fourth amendment to the Agreement provides the authority to complete above and below water assessments, maintenance, and repairs. The Pier’s age and exposure require frequent inspection and care to ensure its safety and functionality. Some portions of the of the Pier were built in the 1920’s and consist of a timber substructure including timber piles with timber bracing, pile caps, and decks.
The Pier’s critical components require continuous upkeep and repairs to the various structural support components, the sanitary sewer piping, potable water piping, electrical wiring, and the thousands of nailing and bolting units. Due to the age of the Pier, the constant wave and tidal surge action, impacts due to salt air exposure and climate, and the anticipated additional impacts due to the upcoming El Niño weather conditions, additional in-kind repairs and the replacement of numerous structural components are anticipated. This contract will help expedite repair services to the Pier as they are needed. Staff recommends approval of the proposed fourth amendment, which would increase the total not-to-exceed amount of the contract by $600,000 for a new total of $4,321,730 and extend the term through January 1, 2029.
COORDINATION
This report and future actions associated with the Municipal Pier will be coordinated with the Public Works Department, the Waterfront Department, and the Community Development Department.
FISCAL IMPACT
Approval of the fourth amendment would add $600,000 to the total not to exceed amount of the Agreement. Funding for this Agreement, covering the known needed repairs is appropriated in the Pier Structures Improvement Project, Job No. 70350, which is funded by the Harbor Tideland Fund and Capital Projects Fund. There is currently $360,000 in available funding in the Project Account for Pier repairs. No additional appropriation is recommended at this time.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Agmt - Fourth Amendment Jilk Heavy Construction, Inc.
• Agmt - Third Amendment Jilk Heavy Construction, Inc., November 7, 2023
• Agmt - Second Amendment Jilk Heavy Construction, Inc., February 7, 2023
• Agmt - First Amendment Jilk Heavy Construction, Inc., April 13, 2021
• Agmt - Jilk Heavy Construction, Inc., July 18, 2017