To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
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APPROVE THE PURCHASE OF TWO FORD MAVERICK XL HYBRID TRUCKS FOR USE BY THE PUBLIC WORKS AND COMMUNITY DEVELOPMENT DEPARTMENTS FROM COLLEY FORD FOR AN AMOUNT NOT TO EXCEED $72,106.04 AND AUTHORIZE THE MAYOR TO EXECUTE RELATED PROCUREMENT DOCUMENTS
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EXECUTIVE SUMMARY
In February 2024, the Public Works Fleet Division issued an Invitation to Bid for Ford Maverick XL Hybrid trucks for the Public Works Department Storm/Sewer Division and the Community Development Department Building and Safety Division. The vehicles recommended for purchase from Colley Ford cost $36,053.02 per unit.
BACKGROUND
In June 2023, the City Council approved Decision Package #38 - Carryover Vehicle Replacement Purchases from FY 2022-23 and Decision Package #39 -Annual Vehicle Replacement Purchases. Decision Package #38 allocated funding for vehicles that the City planned to purchase in FY 2022-23 but had not yet been able to procure due to supply-chain issues and market inventory shortages and included funding for two Community Development Building and Safety Division vehicles, Units #57 and #59. Decision Package #39 included funding for a Public Works vehicle for the Storm/Sewer Division, Unit #352.
The City issued an Invitation to Bid on February 19, 2024 for Ford Maverick XL Hybrid trucks (quantity 1-3). The successful bid came from Colley Ford for a total of 2 units, meeting the bid specifications. At this time, staff recommends the purchase of two Ford Maverick XL Hybrid trucks from Colley Ford for $36,053.02 per unit replacing Community Development, Building and Safety Division Unit #59 and Public Works Storm Division unit #352.
The vehicles and equipment approved for replacement as part of Decision Package #38 and the status of their acquisition is as follows:
The vehicles and equipment approved for replacement as part of Decision Package #39 and the status of their acquisition is as follows:
Staff recommends purchasing the vehicles identified through the bid process and authorizing the Mayor to execute all required procurement documents.
COORDINATION
The Public Works Department coordinated this report with the Financial Services Department and the City Attorney’s Office.
FISCAL IMPACT
Funding for the purchase, totaling $72,106.04, is available in the appropriated Public Works Fleet Vehicle Replacement operating budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Colley Ford Bid Response #2324-008
• Colley Ford Registration and Procurement Documents Unit 59
• Colley Ford Registration and Procurement Documents Unit 352
• Invitation to Bid - Bid #2324-008, Ford Maverick XL Hybrid (Quantity 1-3), February 19, 2024