To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
title
ADOPT BY TITLE ONLY RESOLUTION NO. CC- 2404-030, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, AWARDING A PUBLIC WORKS CONTRACT TO CSI SERVICES, A CALIFORNIA CORPORATION, IN THE AMOUNT OF $1,249,100 FOR THE CONSTRUCTION OF THE INTERNATIONAL BOARDWALK SURFACE REPAIR PROJECT, JOB NO. 70810
ADOPT BY 4/5 VOTE AND TITLE ONLY RESOLUTION NO. CC-2404-029, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO REALLOCATE $518,600 IN UPLAND FUNDS, FROM THE PIER PARKING STRUCTURE SECURITY ENHANCEMENT PROJECT, JOB NO. 70840 TO THE INTERNATIONAL BOARDWALK SURFACE REPAIR PROJECT, JOB NO. 70810
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EXECUTIVE SUMMARY
On January 9, 2024, the City Council approved plans and specifications for the International Boardwalk Surface Repair Project, Job No. 70810 (Project). On February 21, 2024, one bid was received and publicly opened. The bid exceeded the engineer’s estimate by $1,118,278 (89%). The bid amount indicated a lack of understanding of the project and the Council rejected the bid and authorized re-advertisement of the Project to provide another bidding opportunity to an expanded list of appropriately licensed contractors. The project was then publicly advertised with a bid opening scheduled for April 4, 2024. The City Clerk's Office received and publicly opened two bids for the Project. CSI Services, with a bid of $1,249,100, was found to be the lowest responsible bidder.
The Project includes a 10% contingency, which raises the total cost to $1,374,100, of which $855,000 is currently appropriated for the Project. The funding gap of $518,600 will be addressed by reallocating funds from the Pier Parking Structure Security Enhancement Project, Job. No. 70840 to the International Boardwalk Surface Repair Project. The proposed Resolutions authorize the reappropriation of funds from Job No. 70840 to Job No. 70810 and award the Project contract to CSI Services in the amount of the bid.
Staff are working with the International Boardwalk businesses to determine the best time to begin construction of the Project. Initial feedback suggests the preference of the businesses is to complete pre-construction efforts and procure materials during the summer and initiate construction immediately following Labor Day.
BACKGROUND
The Project is included in the City’s Capital Improvement Program budget and will replace existing asphalt pavement with an ADA-compliant and more attractive pedestrian surface. The surface will also be traffic-rated to allow for the daily need for service access vehicles. In addition, the Project will also include design for drainage to tie in with the existing quay wall.
On February 17, 2023, Twining, a geotechnical engineering firm was engaged as an on-call contractor to conduct geotechnical explorations and provide design recommendations for the Project. On July 6, 2023, the City's Public Works Department commissioned Elie Farah, Inc. (EFI), an on-call civil engineering design firm, to develop survey base-plan, design, and construction documents for the civil site work of the Project. A comprehensive comparative study of different pavement surfacing options was conducted by EFI in collaboration with City engineering staff. The study was presented to the City Council on November 14, 2023, with pavers being selected as the preferred surfacing material.
January 9, 2024, the City Council approved plans and specifications for the Project, authorized competitive bidding, and appropriated additional funds. The project was publicly advertised with a bid opening scheduled on February 21, 2024. Only one bid was received for the Project, with a bid amount of $2,36,8,823. The amount exceeded the engineer’s estimate by 89%.
On March 5, 2024, the City Council voted to reject the bid and directed staff to conduct a re-bid for the Project that provided an opportunity for additional appropriately licensed contractors to submit. On April 4, 2024, two bids were received and publicly opened. After reviewing the bids, CSI Services, with a bid of $1,249,100, was determined to have presented the lowest responsive bid.
The consultant engineer’s construction cost estimate for the Project is $1,250,545. The Project, including a 10% contingency, totals $1,374,100, of which $855,500 is currently appropriated. As previously identified, staff recommends reallocating $518,600 from the Pier Parking Structure Security Enhancement Project, Job. No. 70840 from the Harbor Uplands Fund, to cover the additional cost. The reallocation of funds would leave sufficient funding in the Parking Enhancement Project Budget to provide new lighting in critical areas of the parking structure.
Project construction is expected to begin in September 2024 with completion expected in 60 working days.
COORDINATION
Public Works Department staff coordinated the Agreement with the City Attorney’s Office.
FISCAL IMPACT
There is currently $575,000 in the Pier Parking Structure Security Project Budget. $518,600 of this amount is needed to complete the International Boardwalk Paver Project.
|
Funding |
|
Estimated Expenditures |
|
|
International Boardwalk Paver Project #70810 |
$ 855,500 |
Estimated Cost |
$ 1,249,100 |
|
Transfer from Pier Parking Structure Security Project #70840 |
$ 518,600 |
Contingency (10%) |
$ 125,000 |
|
Total |
$ 1,374,100 |
Total |
$ 1,374,100 |
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Reso - No. CC- 2404-030 Resolution of Award
• Reso - No. CC-2404-029 Budget Modification
• Preliminary Bid Results - International Boardwalk Surface Repair Project, Job No. 70810, April 4, 2024