To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
title
ACCEPT AS COMPLETE THE GRANT AVENUE SIGNAL IMPROVEMENT PROJECT, INCLUSIVE OF JOB NO. 41090, JOB NO. 41340, JOB NO 41350, AND JOB NO 41280, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $161,084 TO SELECT ELECTRIC INC., UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT
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EXECUTIVE SUMMARY
On February 7, 2023, the City Council awarded Select Electric, Inc. a public works contract for $2,985,000 for construction of the Grant Avenue Signal Improvement Project (Project). The Project combined multiple CIP projects (Job Nos. 41090,41340, 41350, and 41280), and is now complete. During construction, staff issued five change orders totaling $236,763.83 (7.9%), bringing the final contract amount to $3,221,761.83. The change orders addressed existing field conditions that required the addition of and/or replacement of curb ramps and paving, and the adjustment of conduits per the electrical utility’s alterations. The change orders were within the City Engineer’s authorization limit memorialized in the City’s Administrative Policies and Procedures (APP 14.1).
Staff recommends that the City Council accept the Project as complete and authorize release of the final retention amount of $161,088.09 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
The Grant Avenue Signal Improvement Project, Job No.41090, was funded by both Los Angeles County Metropolitan Transportation Authority (Metro) grants and City discretionary funds. The Project consisted of signal improvements at the six signalized intersections along Grant Avenue between Harkness Lane and Perkins Lane and other improvements to the non-signalized intersections between Inglewood Ave. and Aviation Blvd. The Project included installation of traffic signal improvements including synchronization, vehicle and bicycle detection, and curb bulb-out construction.
On June 16, 2020, the Council approved the Project Plans and Specifications and authorized the City Clerk to advertise the Project for competitive bids. On August 20, 2020, the City Clerk’s office received, and publicly opened, ten bids, with the apparent low bid for the Project exceeding the appropriated funding. At the October 20, 2020 City Council meeting, the Council rejected all bids and directed staff to move forward with pre-purchase of the traffic signal poles and related equipment using available funds, and re-bid the Project for construction in FY 2021-22.
On June 22, 2021, as part of the FY 2021-22 CIP budget, the City Council approved $375,000 in Capital Project Funds (Job No. 41340) to install bulb-outs at the four intersections not included in the Grant Avenue Signal Improvement Project along with $75,000 in Capital Project Funds (Job No. 41350) for flashing crosswalks at two intersections. Additional study indicated the flashing crosswalks were not feasible, and the funds were programmed to assist in fully funding additional aspects of the Project. On September 21, 2021, the City Council approved the revised plans and specifications, which included the added bulb-outs, authorized use of the new Metro grant funds for the Project (Job No. 41280), and authorized the City Clerk to advertise the updated design and specifications for competitive bids.
The Project was, again, publicly advertised with a bid opening scheduled on November 8, 2022. The City Clerk's Office received and publicly opened five bids for the Project, with the bid from Select Electric, Inc. found to be the lowest responsive bid, with a total bid amount of $2,985,000.
On February 7, 2023, the City awarded the Project contract to Select Electric, Inc. in the amount of $2,985,000. Construction began on June 9, 2023, following the delivery of previously acquired traffic signal equipment from the City’s storage facilities. On October 22, 2024 the Project was reviewed by staff and determined to be substantially complete.
During construction, staff issued five change orders totaling $236,763.83, which addressed existing field conditions, requiring additional excavation, additional pole foundation removal, replacement of utility wiring, and additional curb ramps, and updating the fire station’s connection to the new traffic signal system. During excavation, a number of previously undiscovered utility lines interfered with the planned project utility layout. These lines were relocated or re-routed with Southern California Edison also requiring revisions to the plans in order to properly energize the traffic signals. The five change orders added $236,763.83 to the project total, bringing the final contract amount to $3,221,761.83, a 7.9% increase over the original contract amount of $2,985,000.
COORDINATION
The project scope and design were coordinated by the Engineering Services Division of the Public Works Department.
FISCAL IMPACT
|
Funding |
|
Expenditures |
|
|
Grant Ave Signal Improvements #41090 |
$ 1,915,794 |
Construction |
$ 3,221,762 |
|
Traffic Signal Comm and Network #41280 |
$ 2,000,000 |
Pre-Purchased Equipment |
$ 1,144,032 |
|
Grant Ave Bulb-Outs #41340 |
$ 375,000 |
|
|
|
Grant Ave Flash Crosswalks #41350 |
$ 75,000 |
|
|
|
Total |
$ 4,365,794 |
Total |
$ 4,365,794 |
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Map - Project Location