To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE THE PURCHASE OF SIX 2027 FORD POLICE INTERCEPTOR UTILITY VEHICLES FROM NATIONAL AUTO FLEET GROUP FOR USE BY THE POLICE DEPARTMENT PATROL DIVISION FOR A TOTAL COST OF $560,083
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EXECUTIVE SUMMARY
Staff recommends the purchase of six 2027 Ford Police Interceptor Utility vehicles for use by the Police Department Patrol Division replacing Units #647, 649, 665, 671, 674 and Watch Commander Unit #677 that are at the end of their scheduled life cycle. The vehicles were approved as part of the FY 2026-27 budget adoption process. Competitive pricing for the vehicles was secured through the City’s regular purchasing procedures.
BACKGROUND
In June 2026, the City Council approved Decision Package #13 - Vehicle Replacement Purchases. The funding covered the purchase of 22 vehicles/equipment that are at the end of their scheduled life-cycle. The status of the FY2026-27 acquisitions is as follows:
At this time, staff recommends the purchase of six 2027 Ford Police Interceptor Utility units for use by the Patrol Division of the Police Department replacing Units #647, 649, 665, 671, 674 and Watch Commander Unit #677 from National Auto Fleet Group with West Coast Lights and Sirens to do vehicle upfit. Five units are Police Patrol units with a purchase and upfit cost of $93,144.38 per unit for a total cost of $465,721.90. One of the recommended units, Unit #677, is a Watch Commander Unit with a purchase and upfit cost of $94,360.95. The total cost for all six recommended purchases is $560,082.85. These units meet the operational needs of the Police Department Patrol Division
The funding available in the Public Works Fleet Operating Budget for the purchase of these six units is $511,580. The cost is higher than anticipated due to increasing costs for vehicle purchase, parts, and labor costs associated with upfit, and sales tax rate. The delta of $48,503 is available in the Public Works Fleet Operating Budget. Staff will request an additional appropriation to the Public Works Operating Budget as part of the Mid-Year Budget process, if needed, to complete the remaining planned FY 2026-27 vehicle purchases.
The vehicles recommended for purchase have been selected through the City’s regular purchasing procedures. The procedures contain a number of competitive purchasing options including the use of a Piggyback Bid, which utilizes another public entity's recent Request for Proposal or Bid, or the Sourcewell Cooperative Purchasing Program. Cooperative purchasing programs provide valuable benefits to state and local governments. By attaching to national or regional cooperatives, an agency has immediate access to legitimately solicited contracts, guaranteed pricing, and delivery options without expending staff resources on the preparation of its own request for bids.
Pricing is often attractive because of the purchasing power of these cooperatives. If approved, the recommended vehicles in this report would be acquired via Sourcewell Master Agreement #081325-NAF.
COORDINATION
The Public Works Department coordinated this report with the Financial Services and Police Departments.
FISCAL IMPACT
Funding for the purchase of these vehicles, at a total cost of $560,082.85 is available in the Public Works Department’s Fiscal Year 2026-27 Fleet Services Operating Budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Quote - 36203 R1 for Units #647, 649, 665, 671 and 674 Ford Police Interceptor Utility from National Auto Fleet Group
• Quote - 36202 R1 for Unit # 677 Ford Police Interceptor Utility from National Auto Fleet Group
• Agmt - Sourcewell Master Agreement #081325-NAF