To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE THE PLANS AND TECHNICAL SPECIFICATIONS FOR THE GRANT AVE RESURFACING PHASE 1 - HARKNESS LANE TO GREEN LANE PROJECT, JOB NO. #70960
APPROVE A CHANGE ORDER WITH DASH CONSTRUCTION (INITIALY HIRED TO CONSTRUCT THE AVIATION BOULEVARD AT ARTESIA BOULEVARD INTERSECTION IMPROVEMENTS, NORTHBOUND RIGHT TURN LANE PROJECT) IN THE AMOUNT OF $1,156,882 TO CONSTRUCT TWO ADDITIONALY PLANNED PROJECTS 1) THE GRANT AVENUE RESURFACING PROJECT PHASE 1 - HARKNESS LANE TO GREEN LANE, JOB NO. 70960, AND 2) THE LOCAL TRAVEL NETWORK PROJECT, JOB NO. 41480
APPROVE AN INCREASE TO THE CITY ENGINEER’S CHANGE ORDER AUTHORIZATION LIMIT FROM $125,000 TO $176,886 TO ALLOW FOR FUTURE CHANGE ORDERS ASSOCIATED WITH THE CONSTRUCTION OF THREE PROJECTS
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EXECUTIVE SUMMARY
The Aviation Boulevard at Artesia Boulevard Intersection Improvements (Northbound Right Turn Lane) Project, Job No. 40780 (Aviation Project) construction contract was awarded to DASH Construction Company, Inc. (DASH) in August of this year. The Notice to Proceed with construction was issued effective November 26, 2025 with physical work beginning in December 2025. Staff is recommending a change order to the construction contract with DASH to accelerate the delivery of two additional (planned and funded) projects that would otherwise be difficult to procure in a cost-effective manner.
The South Bay Cities Council of Governments (SBCCOG) Local Travel Network Project, Job No. 41480, (LTN Project) was publicly bid with a deadline of October 16, 2025. Unfortunately, the City received no bids for the project. Staff reached out to two contractors currently under contract with the City to request quotes for the LTN Project. While DASH provided a quote of $323,963, the other contractor declined to provide a quote.
Additionally, staff identified the Grant Avenue Resurfacing Phase I - Harkness Lane to Green Lane Project, Job No. 70960 (Grant Avenue Project) as a project that could be completed concurrently with the LTN and Aviation Northbound Right Turn Lane Projects in a way that expedites delivery and saves cost. Due to the relatively small pavement area with respect to overall mobilization costs associated with standalone pavement contracts, staff requested quotes and provided plans to three contractors the City has engaged previously. DASH provided the lowest responsive quote for the Grant Avenue Project in the amount of $832,918.50. The Grant Avenue Project plans and technical specifications have been finalized and are ready for approval. The quotes provided by DASH for the two additional projects are derived from the unit pricing bid as part of the Aviation Northbound Right Turn Lane Project.
Therefore, the following is recommended:
• Approve the plans and technical specifications of the Grant Avenue Project
• Approve Change Order No. 1 (CCO1) in the amount of $1,156,881.50 ($323,963 + $832,918.50) for the proposed additional quantities to incorporate the Grant Avenue Project and the LTN Project with the Aviation Project
o City Council approval of this changer order is required due to the dollar amount limitations for off-site changes and those related to total project value
• Maintain the full change order authority granted to the City Engineer and increase the limit from $125,000 to $176,886 per APP 14.1
Construction of the Aviation Project is ongoing and will include this recommended change order if approved by Council. The anticipated completion of all three planned projects is expected by, or before, July 2026.
BACKGROUND
Aviation Northbound Right Turn Lane Project
Aviation Boulevard is a regionally significant arterial that supports the movement of commuters and goods throughout the South Bay. The Aviation Project will modify the intersection at Artesia Boulevard to improve operations of this major north-south corridor from the residential areas in the southern part of the South Bay and to the employment centers to the north. The project will result in the installation of an additional right turn lane on northbound Aviation Boulevard to Eastbound Artesia Boulevard. Additionally, the sidewalk in the acquired right-of-way area will be removed and reconstructed, along with curbs, gutters and driveways, the traffic signal pole on the southeast corner of the intersection will be relocated, street signing and striping will be improved, and the pavement will be resurfaced in the project area. This program supports the City’s Strategic Plan goal to “Invest in the City’s Infrastructure.”
On June 26, 2025, seven bids were received and publicly opened. After reviewing the bids, DASH was found to be the lowest responsible bidder and the City Council awarded a public works contract to DASH in the amount of $611,976.50 in August of 2025 to complete the project.
LTN Project
The City of Redondo Beach received $1,272,700 in Measure M funds to build out its portion of the South Bay LTN, a regional initiative of the South Bay Cities Council of Governments (SBCCOG). The Redondo Beach portion of the LTN Project consists of the installation of wayfinding signage and sharrows, defining a network of slower speed streets that support the use of zero-emission transportation modes, which includes walking, biking, and the usage of other micromobility devices like golf carts, and neighborhood electric vehicles. The intent of the project is to provide a viable means of getting around the South Bay without using a full-sized car.
Since no bids were submitted to the City through the public bid process for the LTN Project completed this fall, Section 2-6.1.08 of the Redondo Beach Municipal Code allows the City Council to award the work by way of a negotiated contract with a known contractor. As such, staff requested quotes for the LTN Project from two active contractors working under contract with the City. DASH provided a quote of $323,963. The other contractor was not interested in the work and declined to provide a quote.
Grant Avenue Project
Staff reviewed the adopted list of Capital Improvement Program (CIP) projects to determine if any similarly scoped projects were in the vicinity of current active projects to help expedite construction. It was determined that the Grant Avenue Project is an ideal candidate as the project is mainly pavement and striping work, with minimal concrete design work required, due to the completion of recent curb ramp and traffic signal improvements along the corridor. In addition, the City has three projects that currently include paving and striping items of work. Staff reached out to the three contractors and DASH provided the lowest responsive quote for the Grant Avenue Project in the amount of $832,918.50.
The plans and technical specifications for the Grant Avenue Project are ready for approval and are in the Plans and Specifications Viewing Area of the Engineering Services Division at City Hall.
Initial improvements on Grant Avenue would begin shortly after Council approval. Final paving and striping operations for both projects would follow concrete improvements, with an anticipated completion of all work by July of 2026.
Contingency/Change Order Authority
City Administrative Policy and Procedure (APP) 14.1 provides a mechanism, with appropriate limits, for the City Engineer to authorize certain project costs not included in the awarded contract value. This is done to expedite project delivery and to avoid delays and costs resulting from unforeseen conditions while a project is underway. The administrative change order limit in the Policy is up to $125,000 per project or 10% of the of the value whichever greater, when the project construction contract total exceeds $500,000. With the combination of the three projects, the new change order authority amount would be $176,886. Staff is recommending that the City Council approve the increased amount and authorize the City Engineer to administer potential future change order requests for the three projects accordingly.
COORDINATION
The scope of work identified in the proposed change order was coordinated by the Public Works Department. Design assistance and coordination for the LTN Project was provided by the SBCCOG.
FISCAL IMPACT
One hundred percent of the funding for the Aviation Project and the LTN Project is provided through the Measure R program administered by the Los Angeles County Metropolitan Transit Authority (Metro) and the City’s costs incurred are expected to be reimbursed by Metro according to the table below. The Grant Avenue Project was approved as part of the adopted Capital Budget for FY 2025-26 and included in the 2025-30 CIP.
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Funding Expenditures Measure R Grant #40780 $ 1,134,603.00 Southstar Construction Management and Inspection $ 272,626.00 Grant Ave Resurfacing #70960 $ 852,408.00 DASH Construction Contract for Aviation Project $ 611,976.50 Measure M Grant #41480 $ 356,359.30 CCO1 Grant Ave Resurfacing #70960 $ 832,918.50 CCO1 SBCCOG LTN #41480 $ 323,963.00 Original Contract Contingency estimate per APP 14.1 $ 125,000.00 Additional Contingency Authority per APP 14.1 $ 51,885.80 Project Management $ 125,000.50 Total $ 2,343,370.30 Total $ 2,343,370.30 |
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APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Change Order No. 1 - Grant Ave Resurfacing and SBCCOG LTN
• Project Map - LTN Project
• Project Map - Grant Ave Project