To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
title
APPROVE A THREE-YEAR AGREEMENT WITH YUNEX LLC TO PROVIDE TRAFFIC SIGNAL MAINTENANCE SERVICES FOR AN ANNUAL COST OF $200,612 AND A TOTAL AMOUNT NOT TO EXCEED $601,836
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EXECUTIVE SUMMARY
Approval of this item would award a three-year agreement to Yunex LLC (Yunex) to provide the City with traffic signal maintenance services. The annual cost for the services would not exceed $200,612, including a 10% contingency. The total not-to-exceed amount for the three-year term would be $601,836.
BACKGROUND
The Public Works Department is responsible for the maintenance of 56 signalized intersections (roughly have of the total inventory, the other half is maintained by CalTrans and the County of Los Angeles) and 48 flashing beacons, which safely and efficiently regulate traffic flow throughout the City. Because the Public Works Department does not have the staffing resources or technical expertise to consistently provide traffic signal maintenance in-house, traffic signal maintenance is traditionally contracted-out to private vendors.
The previous three-year Agreement for traffic signal maintenance services with Yunex recently expired, and the contractor indicated a willingness to provide services to the City for another three years. The proposed cost matches the unit pricing contained in a contract recently awarded to Yunex by the City of Glendale, California. Glendale followed a competitive bidding process to select Yunex, and, as such, the proposed terms satisfy the City’s procurement requirements by utilizing a piggyback agreement.
Staff believes it is in the City’s best interests to accept the proposal and provide Yunex a new three-year agreement. The company has provided the City with high quality, reliable services for the last six years and is very familiar the City’s existing equipment. In addition, staff finds their proposed pricing to be very competitive in the marketplace. The hourly rate for routine maintenance in the proposed agreement has changed only nominally, from $88.50 to $89.00 per hour.
The proposed three-year Agreement would begin on January 20, 2026, and end on January 19, 2029. The City would have the option to extend the agreement for an additional two years, with terms to be negotiated at that time.
COORDINATION
The Public Works Department coordinated preparation of the agreement with the City Attorney’s Office.
FISCAL IMPACT
The annual cost for traffic signal maintenance will not exceed $200,612, including a 10% contingency. The total cost for the three-year term will not exceed $601,836. Funding for traffic signal maintenance services provided under the Agreement is available in the Public Works Department’s annual operating budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
• Agmt - Yunex, LLC
• Insurance - Yunex, LLC