To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
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ACCEPT AS COMPLETE THE ANITA STREET AT PACIFIC COAST HIGHWAY TO MARIA AVE STREET IMPROVEMENTS (WESTBOUND CHANNELIZATION) PROJECT, JOB NO. 41240, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY REGISTRAR-RECORDER AND TO RELEASE THE RETENTION PAYMENT UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT
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EXECUTIVE SUMMARY
The Anita Street at Pacific Coast Highway (PCH) to Maria Avenue Street Improvements (Westbound Channelization) Project, Job No. 41240 (Project), funded by Los Angeles County Metropolitan Transit Authority (Metro) Measure R Funds and recommended by the South Bay Cities Council of Governments (SBCCOG), was constructed to improve the operations of the intersection of Anita Street and PCH by enhancing the channelization of the west bound approach lanes on Anita Street between PCH and Maria Avenue.
On March 5, 2024, the City Council awarded Hardy & Harper, Inc. (Contractor), a public works contract in the amount of $213,800 for construction of the Project. During construction the project experienced several delays that were outside of the Contractor’s control, including permits required by Caltrans at the PCH intersection for traffic control and new traffic signal loops, and repair of a sinkhole that developed due to heavy rain.
Additionally, the City Council approved a change order to upgrade the median design and to pave extra roadway along Anita to improve visibility and driver understanding of the approach lanes, bringing the total cost of Project construction to $711,245.88, which was fully funded by Metro Measure R Funds. The Project is now complete and ready to be considered for formal acceptance by the City Council. Once accepted, staff will close out the Project, which includes recordation of the Notice of Completion with the County Registrar-Recorder’s Office, and release of the retention payment after the 35-day waiting period, subject to no claims being submitted.
BACKGROUND
On March 5, 2024, the City Council awarded a public works contract for $213,800 for construction of the Project. Construction began on June 10, 2024.
After contract award, and given the significant availability of Measure R Funds for the work, staff recommended additional improvements be made to the median along Anita St. to replace decades old colored concrete with pavers that match the median west of PCH. On June 6, 2024, the City Council approved the recommended Change Order (No. 1), for an amount of $104,597.
During Project construction, a manhole, hidden under the tree in the median island, was exposed and required grade adjustment. Additionally, a portion of the street pavement collapsed in the area exposing a large sinkhole that required immediate repair to ensure safe travel conditions. The City Engineer authorized this Change Order (No. 2) for an amount of $22,724.01.
On October 15, 2024, the City Council approved two additional change orders. Change Order No. 3 authorized the additional supplies (over the bid item quantities) necessary to repair the damaged asphalt (potholes) in the vicinity of the project area for an amount of $120,446.20. Change Order No. 4 authorized the cold mill and overlay of the entire east and westbound lanes of Anita St. between PCH and Maria Avenue for an amount of $250,775. Overall, the change orders served to improve visibility and navigation of the new lane lines. The old lane lines were ground off, but the “scars” were still visible, creating some confusion for motorists in difficult lighting or adverse weather conditions. Completely removing all scaring by cold milling the lanes and overlaying them with fresh asphalt provided a new surface for the striping configuration which improved visibility. City staff also confirmed with Metro that this additional work would be covered by the Metro Measure R funds that funded the Project.
The following is the summary of the contract modification due to all previously approved change orders:
Work Authorized in the Base Contract ……………………… $213,800.00
Change Order No.1 - Median Hardscape Modifications …... $104,597.00
Change Order No. 2 - Adjust Manhole and Repair Sinkhole. $ 22,724.01
Change Order No.3 - Additional Bid Quantity………………. $120,446.20
Change Order No. 4 - Cold Mill and Overlay ……………… $250,775.00
Revised Contract Amount ….……………………......... $712,342.21
Total Quantities Discount ……………………………………… ($ 1,096.33)
Final cost of construction of the Project …………………. $711,245.88
The final cost of the Project is slightly less than the contracted amounted due to a small difference in quantities approved in the final pay applications. City Council approved Change Orders #1, #3, and #4, and Change Order #2 fell within the City Engineer’s authority for such changes provided by City Policy (APP 14.1). City staff provided the Construction Management and Inspection services for this Project.
Construction is now finished and the Project is ready for City Council to accept the work as complete and authorize the City Engineer to file a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. Approval of the staff recommendation will conclude the administrative closeout of the construction contract, and authorize the release of retention after 35 days, assuming no claims are made against the Project.
COORDINATION
Construction of the Project was coordinated with the Caltrans’ Permits Division. Project progress and associated Regional Measure R fund expenditures were coordinated with the Metro Project Manager and SBCCOG. All quarterly expenditures for the Project are paid by Metro to the City on a cost reimbursement basis.
FISCAL IMPACT
Construction of the Project was funded entirely by Metro Regional Measure R Funds.
|
Funding |
Measure R |
|
Final Expenditures |
|
|
Anita St. at PCH to Maria Project #41240 |
$2,400,000 |
|
Final Construction Cost |
$ 711,245.88 |
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
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Total |
$2,400,000 |
|
Total |
$711,245.88 |
APPROVED BY:
Mike Witzansky, City Manager