To: MAYOR AND CITY COUNCIL
From: MIKE COOK, INFORMATION TECHNOLOGY DIRECTOR
TITLE
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APPROVE AN AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES WITH LEWIS STANLEY, INC., DBA MINUTEMAN PRESS REDONDO BEACH, TO EXTEND THE TERM BY A YEAR, THROUGH SEPTEMBER 19, 2026, AND INCREASE THE NOT TO EXCEED AMOUNT FROM $34,999 TO $64,999
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EXECUTIVE SUMMARY
On September 19, 2023, the City Council approved an agreement with Lewis Stanley, Inc. (DBA Minuteman Press of Redondo Beach) for on-call production and high-volume printing services, on an as-needed basis, in support of various City operations including, but not limited to, printing business cards, letterhead, envelopes, brochures, newsletters, postcards, business forms, flyers, posters, banners, signs, graphics, and branded items. Lewis Stanley, Inc. is a local business with a state-of-the-art facility and has performed well for the City, including the majority of all print production related services for the City's new logo and brand mark. The proposed amendment will add an additional $30,000 to the existing Agreement's compensation limit and extend the term from September 19, 2025 to September 19, 2026.
BACKGROUND
The Information Technology Department has historically staffed and maintained an in-house print shop for the production of high-volume documents necessary for City operations. A decision was made to pilot outsourcing the bulk of the City's print operations in an effort to avoid the costs of replacing, maintaining, and staffing the existing print shop as well as to make better use of the physical space. Since partnering with Lewis Stanley, Inc., overall production printing costs have decreased while quality and turnaround times have improved.
With the City moving toward paperless forms and transactions, staff recommends amending the current Agreement to include funding and term for an additional year of services.
COORDINATION
Information Technology staff coordinated the preparation of...
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