To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE THE THIRD AMENDMENT TO THE ON-CALL CONSULTING SERVICES AGREEMENT WITH LUCCI AND ASSOCIATES, INC. TO INCREASE THE NOT TO EXCEED AMOUNT BY $100,000, FOR A NEW TOTAL NOT TO EXCEED $400,000, AND TO EXTEND THE TERM TO MAY 5, 2028
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EXECUTIVE SUMMARY
The City Council has awarded a number of on-call contracts in the past to successfully accelerate numerous project delivery timelines. Staff is recommending approval of a third amendment to an existing on-call agreement with Lucci and Associates, Inc. (Lucci) to extend the term by two years and increase the not-to-exceed amount by $100,000. This amendment is needed to continue services related to ongoing electrical engineering design services for various City projects, including the City's expansion of the temporary supportive housing program at the Kingsdale Avenue location.
BACKGROUND
During the City's FY 2018-19 budget adoption process, several tools were presented to accelerate the pace of delivery of Capital Improvement Program (CIP) projects. One tool that staff strongly recommended was on-call contracting for professional services. On-call service contracts are not fully defined as to scope or funding source and allow staff the ability to quickly assign smaller work tasks (e.g., geotechnical engineering, surveying, etc.) without having to develop and present an individual contract to City Council for award.
Funding sources for on-call contracts are not identified at the time of award. Rather, as tasks are assigned to an on-call vendor, the funding is assigned via purchase order from the funding source associated with the particular project to which the work applies.
The Public Works Department Engineering Services Division and the City Attorney's Office worked together to develop a contract template and an RFP for on-call consulting services, which was advertised in August of 2018. The contract temp...
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