To: MAYOR AND CITY COUNCIL
From: MIKE COOK INFORMATION TECHNOLOGY DIRECTOR
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DISCUSSION AND POSSIBLE ACTION REGARDING UPDATES TO INFORMATION TECHNOLOGY RELATED CITY ADMINISTRATIVE POLICIES/PROCEDURES (APPS) INCLUDING POLICIES PERTAINING TO VIDEO SURVEILLANCE CAMERAS AND THE USE OF ARTIFICIAL INTELLIGENCE (AI)
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EXECUTIVE SUMMARY
Information Technology (IT) usage across the City continues to evolve rapidly, requiring periodic updates to the City's Administrative Policies and Procedures (APP) to address cybersecurity risks, operational practices, and emerging technologies. The City's IT policies are reviewed regularly to ensure alignment with industry standards, legal requirements, and the City's operational needs. While APPs are approved and enforced under the authority of the City Manager, with the increasing impact of technology on the public and within the organization, it is important that the Mayor and City Council are informed of these updates to ensure transparency and provide an opportunity for public discussion. The proposed updates reflect lessons learned from recent projects, a desire to codify policies with current practices, an increased reliance on digital services, and the growing availability of artificial intelligence tools.
BACKGROUND
This item allows for the discussion of updated policies along with a new policy, and a policy that is being retired.
Updated Policies:
10.57 - Video Surveillance Policy
The City maintains a limited number of video surveillance cameras primarily for public safety, facility protection, and operational purposes. The existing policy was last updated in 2015 and was out of alignment with current practices. The updated policy clarifies governance and oversight of future camera deployments.
Key updates include:
* Establishing a formal approval process requiring authorization from the City Manager, IT Director, and Chief of Police prior to expansion of the program.
* Establishing strict requ...
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