To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE THE PURCHASE OF TEN 2025 FORD INTERCEPTORS FROM OLATHE FORD FOR USE BY THE POLICE DEPARTMENT FOR A TOTAL COST OF $913,149
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EXECUTIVE SUMMARY
Staff is seeking authorization from the City Council to purchase ten vehicles for the Police Department's Patrol Division, five of which are assigned to Canine Officers. The new vehicles were approved as part of the FY 2024-25 Fiscal Year Budget and will replace existing units that are at the end of their service life. Competitive pricing has been secured through the City's regular purchasing procedures.
BACKGROUND
In June 2024, the City Council approved Decision Package #26 - Vehicle Replacement Purchases, which set aside $1,394,280 for the replacement of 21 City vehicles and equipment in the FY 2024-25 Budget, including the five Police Patrol and five Canine units recommended for purchase at this time.
The vehicles and equipment list approved for replacement as part of the FY 2024-25 Budget is as follows:
It is anticipated that the ten vehicles, following purchase, would be delivered in June/July 2025. Manufacturing timelines for the Model Year 2025 are anticipated to be normalized to pre-COVID levels and cancellation of orders experienced since FY 2020-21 is not expected. However, there are still significant bottlenecks with the after-market upfits and the Units.
The vehicles recommended for purchase would be acquired through the City's regular purchasing procedures. The procedures contain a number of competitive purchasing options including the use of a "Piggyback" Bid which is a procedure of procuring goods or services by utilizing another public entity's recent Request for Proposal or Bid, or the Sourcewell Cooperative Purchasing Program. Cooperative purchasing programs provide valuable benefits to state and local governments by attaching to national or regional cooperatives that p...
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