To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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ACCEPT AS COMPLETE THE PORTOFINO WAY SEWER PUMP STATION PROJECT, JOB NO. 50210 AND YACHT CLUB WAY SEWER PUMP STATION PROJECT, JOB NO. 50260, AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECTS WITH THE LOS ANGELES COUNTY REGISTRAR-RECORDER, AND AUTHORIZE THE RELEASE OF RETENTION UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED ON THE PROJECT AND ACKNOWLEDGE THE ASSESSMENT OF LIQUIDATED DAMAGES FOR 277 DAYS
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EXECUTIVE SUMMARY
On December 6, 2022, the City Council approved plans and specifications for the Portofino Way and Yacht Club Way (YCW) Sanitary Sewer Pump Stations, Job Nos. 50210 and 50260, respectively. These improvement projects were identified as high-priority upgrades in the City's wastewater capital program due to aging infrastructure, declining system reliability, and updated regulatory compliance requirements. Both projects also required significant efforts to dewater the sites, as prescribed under a permit issued by the Regional Water Quality Control Board. The projects were bid together under a single construction contract, and, on April 18, 2023, the City awarded the construction contract to Mehta Mechanical Company, Inc. (MMC) in the amount of $7,514,000.
Construction of the Portofino Way Sewer Pump Station has been completed to the extent required for administrative acceptance, and the facility has been placed into service. Work at the YCW Pump Station did not advance beyond early excavation due to a disagreement over project execution. MMC submitted a substantial change-order request and a subsequent formal claim asserting differing site conditions and expanded dewatering requirements beyond the bid documents. Staff evaluated the request in the context of project feasibility, funding availability, and risk exposure. Based on this review, staff did not agree to the request an...
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