To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE AN AMENDMENT TO THE AGREEMENT WITH EMPIRE PIPE CLEANING AND EQUIPMENT, INC. FOR SEWER LINE CLEANING AND ROOT REMOVAL SERVICES FOR AN ADDITIONAL AMOUNT OF $1,213,714 AND A NEW NOT TO EXCEED TOTAL OF $2,162,608 AND TO EXTEND THE TERM OF THE AGREEMENT TO SEPTEMBER 14, 2029
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EXECUTIVE SUMMARY
Approval of the proposed amendment to the Agreement with Empire Pipe Cleaning and Equipment, Inc. (Empire) would extend the term to allow Empire to provide line cleaning and root removal services for the City’s 112 miles of sewer main lines for the next three years. The total cost of the additional three years of service is capped at $1,231,714, including a 10% contingency. The average annual cost is $404,571. This would increase the total not to exceed amount of the Agreement to $2,162,608.
The Public Works Department contracts this service to allow City maintenance crews time to focus on more urgent activities, such as maintaining City sewer pump stations, keeping catch basins clear of debris, and responding to resident requests. Empire provided the lowest price proposal during the last open solicitation for these services, which was conducted in 2023, and has performed at, or above, contract expectations over the past three years. Rather than initiating a new request for proposal process, staff is recommending an amendment with Empire because the company has delivered excellent service and is offering pricing that is lower than what the other contractors proposed during the 2023 solicitation.
BACKGROUND
The City’s sewer system contains approximately 597,000 lineal feet of main lines. An important element in keeping the lines functioning properly, and reducing the likelihood of blockages, is periodic cleaning with water-jetting and vacuum equipment and the removal of tree roots.
City Council approved an Agreement with Empire Pipe Cleaning and Equipment, Inc. on ...
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