To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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??????APPROVE AN ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH HIRSCH AND ASSOCIATES, INC., A CALIFORNIA CORPORATION, FOR ENGINEERING SERVICES FOR AN AMOUNT NOT TO EXCEED $100,000 AND THE TERM ENDING DECEMBER 31, 2026
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EXECUTIVE SUMMARY
??In an effort to accelerate Capital Improvement Program (CIP) project delivery, the Public Works Department has negotiated on-call professional service agreements with engineering, architecture, and surveying firms to allow for quick assignment of smaller work tasks by setting up the contract conditions in advance. On-call service contracts are, by definition, not fully defined as to the scope, amount, and encumbrance of a funding source. To overcome these uncertainties, these contracts include a mechanism for staff to receive quotes and award work on a task-by-task basis, with a "not to exceed" limit for the amount of work awarded to a consulting firm over the life of the contract. Funding for each task comes from projects and programs that have already received Council appropriation.
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?The City Council has awarded a number of these contracts in the past, and they have been used successfully in numerous projects to accelerate project delivery timelines. To date, on-call consulting services agreements have helped the Public Works Department more than double the pace of annual CIP delivery. In this instance, staff is recommending a replacement agreement with the firm, rather than an amendment. The previous Agreement with Hirsch and Associates, Inc. lapsed on December 31, 2024 as the consultant was working through a change in firm ownership. The proposed replacement Agreement will allow the firm to continue work on the North Redondo Beach Bikeway Extension Project and other landscape engineering projects currently identified and funded in the CIP.
BACKGROUND
??The City has been successfully using on-call consultant agreeme...
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