To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE AN ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH KPFF, INC., A WASHINGTON CORPORATION, FOR ENGINEERING SERVICES FOR AN AMOUNT NOT TO EXCEED $100,000 AND THE TERM ENDING JANUARY 6, 2026
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EXECUTIVE SUMMARY
In an effort to accelerate CIP project delivery, Public Works Department staff has negotiated on-call professional service agreements with engineering, architecture, and surveying firms to allow for quick assignment of smaller work tasks by setting up the contract conditions in advance. On-call service contracts are not fully defined as to the scope, amount, or encumbrance of a funding source. The contracts include a mechanism for staff to receive quotes and award work on a task-by-task basis, with a "not to exceed" limit for the amount of work awarded to the consulting services firm over the life of the contract. Funding for each task comes from projects and programs that have received Council appropriations.
The City Council has awarded a number of these contracts in the past, and they have been successfully used to accelerate a number of project delivery timelines. Staff is now bringing an additional contract forward for consideration by the City Council. This on-call contract is needed to provide professional services related to civil and transportation engineering and is anticipated to assist with street improvement, traffic calming, and "active" transportation projects. KPFF, Inc. (KPFF) is based in Washington, but has several Southern California locations, including offices in Long Beach and downtown Los Angeles.
BACKGROUND
As part of the FY 2018-19 budget adoption process on-call contracting for professional services contracts was presented to the City Council as a tool to accelerate the pace of delivery of CIP projects. These contracts are not fully defined as to scope or funding source and, as such, allow staff to quickly assign smaller wo...
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