To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
title
APPROVE A THIRD AMENDMENT TO THE AGREEMENT WITH NICHOLS CONSULTING ENGINEERS, CHTD, FOR ADDITIONAL DESIGN SERVICES RELATED TO THE CITY'S PAVEMENT MANAGEMENT PROGRAM AND TO INCREASE THE AMOUNT BY $439,315 FOR A NEW TOTAL NOT TO EXCEED $1,155,035
end
EXECUTIVE SUMMARY
The Pavement Management Program is the City's ongoing system to periodically monitor and routinely rehabilitate the asphalt pavement along City roadways. The foundation of the program is a citywide survey of physical pavement conditions that is made every three years resulting in a report (Pavement Management Report, or, PMR) that identifies the condition of each street segment maintained by the City, expressed as a pavement index. The report also proposes a three-year work plan based on an assumption of the available annual budget. From there, construction documents are prepared to implement the pavement rehabilitation and related street improvements to roadway segments approved by the City Council. Nichols Consulting Engineers, CHTD (NCE) has been contracted to perform these services for the City since 2017, which has provided consistency of pavement condition evaluation and economies of scale as they have become familiar with the City's goals and roadway infrastructure.
Staff is recommending a third amendment to the consulting services agreement between the City and NCE to prepare the 2026 Pavement Management Report (updated assessment and workplan) for a cost of $126,840 and to prepare plans, specifications, and estimates for the upcoming pavement rehabilitation and street improvement projects, which include the 2023 PMR year one streets, traffic calming items, and phase one of the Grant Avenue Resurfacing, for a cost of $312,475. Approval of this amendment will ensure the City remains in compliance with regional funding requirements and provide a future work plan for the Residential Street Rehabil...
Click here for full text