To: MAYOR AND CITY COUNCIL
From: MIKE COOK, INFORMATION TECHNOLOGY DIRECTOR
TITLE
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APPROVE A THREE-YEAR AGREEMENT WITH INSIGHT PUBLIC SECTOR FOR A MICROSOFT ENTERPRISE LICENSING AGREEMENT WITH AN ANNUAL COST OF $344,522 AND A TOTAL AMOUNT NOT TO EXCEED $1,033,567 FOR THE TERM JULY 1, 2025 THROUGH JULY 31, 2028
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EXECUTIVE SUMMARY
Staff recommends the City Council approve a three-year Enterprise Licensing Agreement (ELA) with Insight Public Sector for the continued licensing of Microsoft software and cloud services, including Microsoft G5 enterprise licenses, Windows Server Datacenter, and Azure server licensing. This ELA is among the most impactful Technology agreements for the City, as it provides Outlook Email, Calendar, Microsoft Windows Licensing, OneDrive, Sharepoint, Visio, Project, Cybersecurity tools, E-Discovery, and other critical information systems. The total not to exceed amount for the three-year term is $1,033,567.17, which reflects an up to 54% discount from the ELA list price.
BACKGROUND
The City of Redondo Beach has maintained a long-standing partnership with Microsoft to support its enterprise information technology (IT) infrastructure, productivity tools, cloud platforms, and cybersecurity operations. This relationship has enabled the City to modernize and scale its digital services and maintain strong security and compliance standards while providing City staff with access to Word, Excel, Outlook, Windows and other best of type solutions.
In 2023, the City Council approved a strategic transition from Microsoft G3 to G5 licensing in recognition of the growing need for advanced cybersecurity, compliance tools, and analytics capabilities. The G5 license tier represents Microsoft's highest level of enterprise software and services and aligns with the City's long-term goals for digital transformation, information security, and operational efficiency. The proposed three-year agreement with Insight Public Sector, an author...
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