To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE AN ON-CALL CONSULTING SERVICES AGREEMENT WITH STUDIO NOVA A ARCHITECTS INC., FOR ARCHITECTURAL DESIGN SERVICES FOR A NOT TO EXCEED AMOUNT OF $100,000 AND A TERM THROUGH MAY 18, 2028
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EXECUTIVE SUMMARY
The City Council has awarded a number of on-call contracts in the past to successfully accelerate project delivery timelines. Staff is recommending approval of an on-call agreement with Studio Nova A Architects, Inc. (Nova Studios) for a two-year initial term and a not-to-exceed amount of $100,000. Nova Studios specializes in architectural design services and will assist the City with various projects to address City buildings and public facilities.
BACKGROUND
During the City's FY 2018-19 budget adoption process, several tools were presented to accelerate the pace of delivery of Capital Improvement Program (CIP) projects. One tool that staff strongly recommended was on-call contracting for professional services. On-call service contracts are not fully defined as to scope or funding source and allow staff the ability to quickly assign smaller work tasks (e.g., geotechnical engineering, surveying, etc.) without having to develop and present an individual contract to City Council for award.
Funding sources for on-call contracts are not identified at the time of award. Rather, as tasks are assigned to an on-call vendor, the funding is assigned via purchase order from the funding source associated with the particular project to which the work applies. The standard contract template stipulates a two-year term with a not to exceed value of $100,000. New vendors, like Nova Studios, have been awarded contracts as the City's need for on-call firms continues to grow and change.
The Engineering Services Division of the Public Works Department benefits from active on-call contracts with 20 firms specializing in a number of design and technical disciplines. Us...
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