To: MAYOR AND CITY COUNCIL
From: MARC WIENER, COMMUNITY DEVELOPMENT DIRECTOR
TITLE
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APPROVE FOUR-YEAR ON-CALL CONSULTING SERVICES AGREEMENTS FOR BUILDING PLAN CHECK SERVICES WITH BOWMAN INFRASTRUCTURE ENGINEERING, BUREAU VERITAS, TRUE NORTH, BPR, AND 4 LEAF FOR AN ANNUAL AMOUNT OF $100,000 FOR EACH VENDOR, AND WITH MELAD AND ASSOCIATES INC. FOR AN ANNUAL AMOUNT OF $200,000, FOR THE TERM JULY 16, 2025 TO JUNE 30, 2029
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EXECUTIVE SUMMARY
The Community Development Department submitted a Budget Decision Package for the Fiscal Year 2025-26 Budget proposing to outsource up to 70% of building plan checks to reduce review times and improve customer service. The proposed consulting services agreements would support outside building plan check services aimed at reducing review times to an average of two weeks. The agreements also include provisions for as-needed staffing assistance and can be terminated at any time, at the City's sole and absolute discretion.
BACKGROUND
The Community Development Department recently developed a Departmental Strategic Plan that establishes operational performance standards. A key objective of the plan is to reduce the average building plan check review time from six weeks to two weeks. To achieve this, the department submitted a Budget Decision Package proposing to outsource approximately 70% of its building plan checks to consultants. This will help to accelerate reviews and ensure that project turnaround occurs within the desired timeframe. As part of the proposal, the consultants would receive 60% of the plan check fee, which is an industry standard that will help support enhanced performance. The department's two in-house plan checkers will manage the consultant's work, perform quality control on the outsourced plan checks, and be more available to work with customers, including issuing over-the-counter permits more efficiently.
The Community Development Department issued a Request for Proposals (RFP) to se...
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