To: BUDGET AND FINANCE COMMISSION
From: STEPHANIE MEYER, FINANCE DIRECTOR
TITLE
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DISCUSSION AND POSSIBLE ACTION REGARDING PURCHASING AND CONTRACT REVIEW
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EXECUTIVE SUMMARY
Commissioner Allen to lead a discussion on documents which concern the City’s purchasing and contract processes. The documents were submitted to the Commission by the public as Blue Folder Items to the Professional Services Letter Item (J.4.) during the October 8, 2026 regular meeting.
To inform the discussion, this report also includes the Administrative Policy/ Procedure (APP) documents governing the City’s purchasing card program:
• 05.06 Purchasing Card Program
• 05.06 Purchasing Manual
• 05.05 Prohibited, Restricted, or Disallowed Expenditures
Staff is in the process of reviewing and updating purchasing procedures, including those for purchasing card listed above, as part of a City Manager’s Office-led project involving staff across all City Departments.
ATTACHMENTS
Blue Folder Item-October 8, 2026
• Redondo Beach Purchasing and Contract Review
• Model City Procurement Programs
• AP Demands Consent Calendar Oct 6, 2026 - Total Payroll File
• AP Demands Consent Calendar Oct 6, 2026 - Over $10,000
• AP Demands Consent Calendar Oct 6, 2026 - CAL-Card Payments
• Purchasing Card Regulations - Palo Alto and Santa Monica
• Redondo Beach RingCentral and Avaya Contract
• Redondo Beach Duke’s Root Control Contract
• Redondo Beach CAL-Card Comparisons
• Redondo Beach Purchasing Thresholds and CAL-Card Rules
Additional Information-City Provided
• APP 05.06 Purchasing Card Program
• APP 05.06 Purchasing Manual
• APP 05.05 Prohibited, Restricted, or Disallowed Expenditures