To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
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REJECT ALL BIDS FOR THE BICYCLE TRANSPORTATION PLAN IMPLEMENTATION PHASE 1 PROJECT, JOB NO. 40510, AND DIRECT STAFF TO RE-BID THE PROJECT
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EXECUTIVE SUMMARY
On January 19, 2021, the City Council approved plans and specifications for the Redondo Beach Bicycle Transportation Plan Implementation Project, Job No. 40510. The City worked with the Los Angeles County Metropolitan Transportation Authority (Metro) Board to secure federal funding for the project. The effort took multiple years to coordinate and required Caltrans E-76 approval, as a precursor for the City to advertise the project for construction bidding. On December 14, 2023, 3 bids were received and publicly opened. The apparent low bid for the Project contained calculation errors and the bidder asked for a formal bid withdrawal, which was granted. The next low bid exceeded the appropriated funding amount by $700,000 to $800,000 depending on final construction management costs. Therefore, staff recommends that the City Council reject all bids, direct staff to identify aspects of the project as optional to provide contract flexibility during future contract award, and re-advertise the Project for bidding.
BACKGROUND
The Redondo Beach Bicycle Transportation Plan Implementation Project includes the installation of signs, street markings, and video detection cameras for new bicycle facilities on streets throughout the City including portions of Torrance Boulevard, Beryl Street, Catalina Avenue, and Avenue I.
The majority of the project is federally funded, with funding administrated through Metro. The original funding Agreement had a project completion date of June 30, 2016. Metro approved six amendments that extended the Agreement through June 30, 2023. A seventh amendment is expected to extend the project completion date to June 2024, which will be presented to Council for consideration at a later date...
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