To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
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APPROVE AN ON-CALL CONSULTING SERVICES AGREEMENT WITH HIRSCH & ASSOCIATES, INC. (LANDSCAPING ARCHITECTS) FOR ON-CALL PROFESSIONAL DESIGN SERVICES FOR AN AMOUNT NOT TO EXCEED $200,000 AND THE TERM NOVEMBER 18, 2026 TO NOVEMBER 17, 2028 WITH A ONE-YEAR EXTENSION
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EXECUTIVE SUMMARY
The City Council has awarded a number of on-call contracts in the past to successfully accelerate project delivery timelines. Staff is recommending approval of an on-call agreement with Hirsch & Associates, Inc. (Hirsch) for a two-year initial term and a not-to-exceed amount of $200,000. Hirsch specializes in landscape architectural services and play equipment design and will assist the City with various projects to address City playgrounds and other public facilities.
BACKGROUND
Since 2018, the City Council has approved on-call professional services to aid and accelerate the delivery of Capital Improvement Program (CIP) projects. On-call service contracts are not fully defined as to scope or funding source and allow staff the ability to quickly assign smaller work tasks (e.g., geotechnical engineering, surveying, etc.) without having to develop and present an individual contract to City Council for approval. The Engineering Services Division benefits from active on-call contracts with 20 firms specializing in a number of design and technical disciplines with many due to expire at the end of the calendar year.
Due to the success of this process and the length of time from the initial advertisement in 2018, staff worked to update the contract template and posted a broad RFP advertisement for the renewal of on-call services in 2026. The updated contract template stipulates a two-year term with a not to exceed value of $200,000.
In September 2026, Hirsch provided a competitive on-call proposal to the City for landscape architectural design services. In the past, Hirsch has provided...
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