To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
title
ACCEPT AS COMPLETE THE CITYWIDE CURB RAMP IMPROVEMENTS 2019-2020 PROJECT (FEDERAL HUD B-18-MC-06-0528), AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $25,157.76 TO KALBAN, INC. UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT
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EXECUTIVE SUMMARY
On September 3, 2019, the City Council awarded Kalban, Inc. a public works contract for $444,103 for the construction of the Citywide Curb Ramp Improvements 2019-2020 Project, Job No. 40399 (Federal HUD B-18-MC-06-0528). The final construction cost was $503,155.29, using $59,052.29 in project contingency funds authorized in the project budget and by Administrative Policy and Procedure No. 14.1 Change Orders. The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $25,157.76 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
On June 18, 2019, the City Council approved the project plans and specifications and authorized the City Clerk to advertise the project for competitive bids.
On July 24, 2019, nine (9) bids were received and publicly opened in the City Clerk’s office. After reviewing the bids, Kalban, Inc. with a bid amount of $444,103 was found to be the lowest responsible bidder.
On September 3, 2019, the City Council awarded a public works contract to Kalban, Inc. in the amount of $444,103 for the Citywide Curb Ramp Improvements 2019-2020 Project, Job No. 40399 (Federal HUD B-18-MC-06-0528).
During construction, staff issued one (1) change order in the amount of $59,052.29, bringing the final agreement to $503,155.29, a 13% increase over the original contract amount. The change order allowed for the construction of additional sidewalk, asphalt, and cross gutters, removal of fences, and minor utility adjustments.
On April 21, 2020, the City Council approved $18,054 in Capital Project Funds from the completed Flagler Lane Resurfacing Project, Job No. 41060, and the appropriation of $50,000 of available funds from the Transportation Development Act III fund to cover costs associated with the project.
The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $25,157.76 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
COORDINATION
This project has been coordinated by the Public Works Engineering Division. CDBG funding issues were coordinated with the Community Services Department.
FISCAL IMPACT
Funding Expenditures
TDA Article III Funds $136,929 Kalban, Inc. $444,103
CDBG Funds $481,079 Kalban, Inc. - CO $ 59,052
CIP Funds $ 18,054 Excel - Prospect $ 82,255
KOA - Inspection $ 20,000
Michael Baker -
CDBG Compliance $ 10,000
Zumar - Signage $ 5,385
Project Management $ 15,267
Total $636,062 Total $636,062
APPROVED BY:
Joe Hoefgen, City Manager