To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
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APPROVE THE SECOND AMENDMENT TO THE AGREEMENT WITH GILLIS + PANICHAPAN ARCHITECTS, INC. (GPA) FOR CITY COUNCIL CHAMBER IMPROVEMENTS CONSULTING SERVICES FOR NO ADDITIONAL COST AND TO EXTEND THE TERM TO DECEMBER 31, 2021
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EXECUTIVE SUMMARY
The City Council Chamber Improvements Project, Job No. 20560 (Project), which is currently out to bid, will replace aging carpeting and public fixed seating, and improve the accessibility of the City Council Chamber. The Project will be coordinated with installation of upgrades to the audio-video system and software and hardware systems for the City Channel Broadcast (RBTV), which was approved by the Council on February 5, 2019.
Construction is expected to begin in August 2020 and be completed in Spring 2021, beyond the current expiration date of the Project's architect, Gillis + Panichapan Architects, Inc. (GPA). Staff is recommending this Second Amendment to extend GPA's contract to remain active throughout the Project construction and close out period. There is no proposed change in fee.
BACKGROUND
On June 12, 2018 the City Council awarded a $86,190 professional services contract to an architectural consulting firm, Gillis + Panichapan Architects, Inc. (GPA) to provide project design and construction support services for the Project and on May 21, 2019, the City Council approved the Project conceptual design, authorized staff to finalize the design and complete bid ready construction documents. The current Agreement with GPA is due to expire on June 30, 2020, unless extended.
In addition to the work to design the architectural improvements, GPA has worked with the City's IT department and their consultant charged with installation of audio-visual upgrades to the Chamber. The design of supporting infrastructure to the audio-visual equipment was beyond the original scope of work. Additional work was also required to satisfy th...
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