To: MAYOR AND CITY COUNCIL
From: CHRISTOPHER BENSON, INFORMATION TECH DIRECTOR
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APPROVE THE SECOND AMENDMENT TO THE AGREEMENT WITH CASHEL CORPORATION FOR CITY COUNCIL CHAMBERS AUDIOVISUAL, BROADCAST AND INFORMATION TECHNOLOGY MODIFICATIONS FOR AN ADDITIONAL AMOUNT OF $83,987.95 FOR THE EXISTING TERM.
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EXECUTIVE SUMMARY
The original agreement with Integrated Media Systems (IMS) for Council Chamber and Main Library audiovisual and broadcast upgrades encompassed the audio and broadcast equipment, equipment quality assurance, configuration and installation, project management, contractor coordination and the Granicus agenda management and broadcast system integration. The first amendment addressed the need for public participation at City Council meetings outside the physical City Council Chambers location and included integrating audio conferencing, videoconferencing and web streaming capabilities. This second amendment adds additional equipment and services required as a result of necessary ADA improvements in the City Council Chambers.
BACKGROUND
In February, 2019 City Council approved major audiovisual and broadcast upgrades to the City Council chambers and the Main Library. The Main Library upgrades are complete. The Council Chamber physical infrastructure upgrades are currently under way, with completion expected in late March, 2021. The audiovisual upgrades should be completed shortly thereafter.
This project was originally envisioned as an AV broadcast equipment, chair and carpet upgrade. However, those items triggered the need to make ADA related improvements to bring the facility in compliance with current federal ADA guidelines. This necessitated onboarding an architectural firm to design the interior improvements to the floor slope, the staff and dais areas, the lobby and restrooms and the entrances to the building. Adjustments to the staff and dais areas required subsequent coordination among four departments, City Manager's ...
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