To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
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APPROVE AMENDMENT #4 TO FUNDING AGREEMENT NO. FA.P00F3502 BETWEEN THE CITY OF REDONDO BEACH AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE REDONDO BEACH BICYCLE TRANSPORTATION PLAN IMPLEMENTATION PROJECT, AWARDED THROUGH THE METRO 2009 CALL FOR PROJECTS AND APPROVE PLANS AND SPECIFICATIONS FOR THE REDONDO BEACH BICYCLE TRANSPORTATION PLAN IMPLEMENTATION PROJECT, JOB NO. 40940-40945 AND AUTHORIZE THE CITY CLERK TO ADVERTISE THE PROJECT FOR COMPETITIVE BIDS UPON COMPLETION OF E-76 AUTHORIZATION PROCESS
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EXECUTIVE SUMMARY
On September 24, 2009 the Los Angeles County Metropolitan Transportation Authority (Metro) Board approved the Metro 2009 Call for Projects, allocating $1,558,860 in Federal Congestion Mitigation Air Quality (CMAQ) Funds to the Redondo Beach Bicycle Transportation Plan Implementation Project. To receive those funds, the City approved a funding agreement with Metro on May 21, 2013. Due to a shortfall in regional Metro funds, Metro required the City to apply for State Active Transportation Grant funding prior to releasing any previously approved funds to the City. That effort was unsuccessful and delayed the project for over two years.
The original funding agreement had a project completion date of June 30, 2016. Metro approved Amendment #1 that included a two-year extension until June 30, 2018. That Amendment was approved by the City Council on May 3, 2016. Amendment #2, extending the completion date to June 30, 2019, was approved by the City Council on February 19, 2019. Amendment #3, extending the completion date to June 30, 2020 was approved by the City Council on April 7, 2020. Amendment #4, extending the completion date to June 30, 2021 has been approved by Metro and is now ready for City Council approval.
The final set of bicycle facility improvements included in the plans are attached to this report as Attachment 6. Plans and specifications for the project are now ready to be sent to Caltrans for Authorization to Proceed (Caltrans E-76). Once that approval is received, the project will be ready for advertisement for competitive bidding. Staff is seeking approval of plans and specifications for the project, with the understanding that staff may need to make minor modifications pending the Caltrans E-76 review, and authorization to advertise upon completion of that process. The Engineer’s construction cost estimate is $617,000.
BACKGROUND
Historically, Metro conducted a biannual competitive Call for Projects (CFP) to program various federal, state, and local transportation funds for regionally significant transportation projects. The 2009 CFP programmed funds for five years, starting in Fiscal Year (FY) 2010-11. On September 24, 2009 the Los Angeles County Metropolitan Transportation Authority (Metro) Board approved the Metro 2009 Call for Projects, allocating $1,558,860 in Federal Congestion Mitigation Air Quality (CMAQ) Funds to the Redondo Beach Bicycle Transportation Plan Implementation Project.
The Redondo Beach Bicycle Transportation Plan Implementation Project, Call for Projects No. F3502, includes the installation of signs, street markings, and video detection cameras for new bicycle facilities on streets throughout the City including Torrance Boulevard, Beryl Street, Lilienthal Lane, Catalina Avenue, and Avenue I (See project maps in the attached original Funding Agreement). Metro allocated $1,558,860 in Federal Congestion Mitigation Air Quality (CMAQ) Funds to the project, and the City programmed $389,715 in City Proposition C Local Return Funds as the local match, for a project total of $1,948,575. To receive the funds, the City approved a funding agreement with Metro on May 21, 2013. Due to a shortfall in regional Metro funds, Metro required the City to apply for State Active Transportation Grant funding prior to releasing any previously approved funds to the City. That effort was unsuccessful and delayed the project for over two years until Metro released the original CMAQ Funds.
The original funding agreement had a project completion date of June 30, 2016. Metro approved Amendment #1 that included a two-year extension until June 30, 2018. That Amendment was approved by the City Council on May 3, 2016. Amendment #2, extending the completion date to June 30, 2019, was approved by the City Council on February 19, 2019. Amendment #3, extending the completion date to June 30, 2020 was approved by the City Council on April 7, 2020. Amendment #4, extending the completion date to June 30, 2021 has been approved by Metro and is now ready for City Council approval.
On January 16, 2020, the City authorized on-call consultant DBE Consulting, LLC (DBE) to facilitate oversite and implementation of the grant including tasks to develop the project scope of work, secure regulatory permitting, complete grant reporting, and develop RFPs for professional engineering and environmental services.
On August 12, 2020, the City authorized on-call consultant AGA Engineers, Inc. (AGA) to develop a construction-ready bid package for the project including plans, specifications and construction cost estimate.
The scope of work and preliminary design of the project was included in a presentation on the status of the South Bay Bicycle Master Plan (SBBMP) that was given to the Public Works Commission (PWC) on September 28, 2020. The PWC received a report on the status of the South Bay Bicycle Master Plan (SBBMP) and the tradeoffs inherent in determining how to design facilities into a built-out community. Their input included considerations of safety as a prioritization tool for SBBMP implementation, connectivity to City destinations and transit hubs, pursuit of grants as a funding source for future projects, the role of real estate acquisition to widen rights-of-way, and coordination of routes with other cities. On October 20, 2020, Staff presented a similar report to the City Council.
The final set of bicycle facility improvements included in the plans are attached to this report as Attachment 6. Plans and specifications for the project are ready for Caltrans E-76 review followed by competitive bidding. The Engineer’s construction cost estimate is $617,000. Bidding and construction of the project will occur after receipt of Caltrans E-76 approval which is expected to take several months.
COORDINATION
Amendment #4 has been approved as to form by the City Attorney’s office. Development of project Plans and Specifications was coordinated by the Public Works Department. Input was provided by the Public Works Commission.
FISCAL IMPACT
The cost associated with preparing and reviewing the Amendment is included in the Department’s adopted FY 2020-21 Annual Budget.
Funding: Expenditures:
Metro Call for Projects Grant $1,558,860 Construction $1,693,575
Local Prop C Funds $ 389,715 Project Mgmt/Design $ 255,000
Total $1,948,575 Total $1,948,575
APPROVED BY:
Joe Hoefgen, City Manager
ATTACHMENTS
1. Amendment #4
2. Amendment #3
3. Amendment #2
4. Amendment #1
5. RB Bicycle Transportation Plan Implementation Project, Funding Agreement No. FA.P00F3502
6. List of bike facility improvements included in the project