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File #: 21-2149    Name:
Type: Consent Item Status: Agenda Ready
File created: 3/1/2021 In control: City Council
On agenda: 4/6/2021 Final action:
Title: APPROVE FIRST AMENDMENT TO THE AGREEMENT WITH COM-STRAT, LLC FOR LOCAL AREA NETWORK AND WIRELESS LAN SWITCHING AND ROUTING INFRASTRUCTURE EQUIPMENT REPLACEMENT PHASE IV IMPLEMENTATION AND PROJECT MANAGEMENT SERVICES FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $35,025 AND EXTEND THE TERM TO MARCH 31, 2022.
Attachments: 1. Administrative Report, 2. First Amendment to Comm-Strat 04-06-21.pdf, 3. Agreement- Com-Strat 030320 f.pdf, 4. COI Com-Strat to 04-27-2021.pdf
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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To: MAYOR AND CITY COUNCIL
From: CHRISTOPHER BENSON, INFORMATION TECH DIRECTOR

TITLE
title
APPROVE FIRST AMENDMENT TO THE AGREEMENT WITH COM-STRAT, LLC FOR LOCAL AREA NETWORK AND WIRELESS LAN SWITCHING AND ROUTING INFRASTRUCTURE EQUIPMENT REPLACEMENT PHASE IV IMPLEMENTATION AND PROJECT MANAGEMENT SERVICES FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $35,025 AND EXTEND THE TERM TO MARCH 31, 2022.
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EXECUTIVE SUMMARY
The City's data network and wireless equipment infrastructure are reaching end-of-life and need to be replaced. Given the complexity of the Local Area Network (LAN) and Wireless Local Area Network (WLAN) communications landscape, combined with needed security enhancements, the Information Technology Department recommended, and the City Council approved at the March 03, 2020 City Council Meeting, Com-Strat, LLC (Com-Strat) to guide us through the vetting and selection process of choosing a new LAN and WLAN infrastructure (LAN/WLAN).

Com-Strat has been providing service and guidance in two critical areas: Requirements Documentation (Phase II) and Vendor Evaluation & Technology Selection (Phase III). The City did not opt for Phase I, strategic planning to determine a project budget. Com-Strat has helped to define the business and technical requirements, created the request for proposal document released in January, 2021 and are now evaluating responses and preparing a formal vendor recommendation report.

This proposed amendment for Phase IV adds implementation support and project management services. Specific implementation support and project management tasks are listed in the attached amendment. Com-Strat has extensive municipal experience and does not sell, nor are they aligned with, any vendor's equipment or services.


BACKGROUND
The last major network and wireless replacement took place in December, 2013. Previous replacements occurred in 2006 and 2000. Prior to 2000, network infrastructures were not robust implementations, unreliable,...

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