Share to Facebook Share to Twitter Bookmark and Share
File #: 21-2242    Name:
Type: Consent Item Status: Agenda Ready
File created: 3/18/2021 In control: City Council
On agenda: 4/6/2021 Final action:
Title: ACCEPT AS COMPLETE THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2, PHASE 1 & 2, JOB NO. 40190, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $226,502.13 TO PALP INC., DBA EXCEL PAVING COMPANY, UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT
Attachments: 1. Administrative Report, 2. Residential Street Rehabilitation Project-Cycle 2-Phase 1-Completed Project Locations
Date Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

 

To:                                                               MAYOR AND CITY COUNCIL

From:                                                               TED SEMAAN, PUBLIC WORKS DIRECTOR

 

TITLE

title    

ACCEPT AS COMPLETE THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2, PHASE 1 & 2, JOB NO. 40190, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $226,502.13 TO PALP INC., DBA EXCEL PAVING COMPANY, UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT

end

 

EXECUTIVE SUMMARY

On August 20, 2019, the City Council awarded Palp Inc., dba Excel Paving Company, a public works contract for $4,688,777 for construction of the Residential Street Rehabilitation Project, Cycle 2, Phases 1 & 2, Job No. 40190.  During construction staff issued four (4) change orders for additional street reconstruction work, site preparation and grading for the Emergency Pallet Housing Project, and reconciling final bid quantities for a total of ($158,734.44), bringing the final contract amount to $4,530,042.56, a 3.4% savings over the awarded bid amount.

 

The project is now complete and ready to for City Council acceptance and authorization to release the final retention amount of $226,502.13 to the contractor upon expiration of the 35-day lien period and there being no claims filed.

 

BACKGROUND

The Residential Street Rehabilitation Project is an on-going Capital Improvement Program that resurfaces and repairs residential streets.  The project increases the life of the existing pavement and improves the ride of the streets.  This project supports the City’s Strategic Plan goal to assess, prioritize, and plan for park/open space acquisition and for reconstruction of major City facilities and infrastructure.

 

On May 7, 2019, the City Council approved the Residential Street Rehabilitation, Cycle 2, Phases 1 & 2 project plans and specifications and authorized the City Clerk to advertise the project for competitive bids. 

 

On July 18, 2019, six (6) bids were received and publicly opened in the City Clerk’s office.  After reviewing the bids, Palp Inc., dba Excel Paving Company with a bid amount of $4,688,777 was found to be the lowest responsible bidder.

 

On August 20, 2019, the City Council awarded Palp Inc., dba Excel Paving Company, a public works contract for $4,688,777 for construction of the Residential Street Rehabilitation Project, Cycle 2, Phases 1 & 2, Job No. 40190.  During construction staff issued four (4) change orders for additional street reconstruction work, site preparation and grading for the Emergency Pallet Housing Project, and reconciling final bid quantities for a total of ($158,734.44), bringing the final contract amount to $4,530,042.56.  A map showing the streets and areas where work was completed is attached to this report.

 

The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $226,502.13 to the contractor upon expiration of the 35-day lien period and there being no claims filed.

 

COORDINATION

This project has been fully coordinated with the Public Works Engineering and Maintenance Divisions.

 

FISCAL IMPACT

Funding                                                                                                                              Expenditures                     

State Gas Tax (SB-1)                     $2,140,550                                          Excel Paving                                                               $4,530,043

TDA Article 3                                                               $     82,255                                          KOA Corp. (Inspection)                     $   175,920

Measure M (Local)                                          $   763,950                                          Project Management                     $   100,602

CIP Funds                                                               $   866,645

Measure R (Local)                                          $   811,690

Disaster Recovery Fund                     $   141,475

 

                                                               Total                       $4,806,565                                                                                                         Total                     $4,806,565


APPROVED BY:

Joe Hoefgen, City Manager

ATTACHMENT:

1.                     Map of work performed under this project