To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
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ACCEPT AS COMPLETE THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2, PHASE 1 & 2, JOB NO. 40190, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $226,502.13 TO PALP INC., DBA EXCEL PAVING COMPANY, UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE PROJECT
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EXECUTIVE SUMMARY
On August 20, 2019, the City Council awarded Palp Inc., dba Excel Paving Company, a public works contract for $4,688,777 for construction of the Residential Street Rehabilitation Project, Cycle 2, Phases 1 & 2, Job No. 40190. During construction staff issued four (4) change orders for additional street reconstruction work, site preparation and grading for the Emergency Pallet Housing Project, and reconciling final bid quantities for a total of ($158,734.44), bringing the final contract amount to $4,530,042.56, a 3.4% savings over the awarded bid amount.
The project is now complete and ready to for City Council acceptance and authorization to release the final retention amount of $226,502.13 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
The Residential Street Rehabilitation Project is an on-going Capital Improvement Program that resurfaces and repairs residential streets. The project increases the life of the existing pavement and improves the ride of the streets. This project supports the City’s Strategic Plan goal to assess, prioritize, and plan for park/open space acquisition and for reconstruction of major City facilities and infrastructure.
On May 7, 2019, the City Council approved the Residential Street Rehabilitation, Cycle 2, Phases 1 & 2 project plans and specifications and authorized the City Clerk to advertise the project for competitive bids.
On July 18, 2019, six (6) bids were received and publicly opened in the City Clerk’s office. After reviewing the bids, Palp Inc., dba Excel Paving Company with a bid amount of $4,688,777 was found to be the lowest responsible bidder.
On August 20, 2019, the City Council awarded Palp Inc., dba Excel Paving Company, a public works contract for $4,688,777 for construction of the Residential Street Rehabilitation Project, Cycle 2, Phases 1 & 2, Job No. 40190. During construction staff issued four (4) change orders for additional street reconstruction work, site preparation and grading for the Emergency Pallet Housing Project, and reconciling final bid quantities for a total of ($158,734.44), bringing the final contract amount to $4,530,042.56. A map showing the streets and areas where work was completed is attached to this report.
The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $226,502.13 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
COORDINATION
This project has been fully coordinated with the Public Works Engineering and Maintenance Divisions.
FISCAL IMPACT
Funding Expenditures
State Gas Tax (SB-1) $2,140,550 Excel Paving $4,530,043
TDA Article 3 $ 82,255 KOA Corp. (Inspection) $ 175,920
Measure M (Local) $ 763,950 Project Management $ 100,602
CIP Funds $ 866,645
Measure R (Local) $ 811,690
Disaster Recovery Fund $ 141,475
Total $4,806,565 Total $4,806,565
APPROVED BY:
Joe Hoefgen, City Manager
ATTACHMENT:
1. Map of work performed under this project