To: MAYOR AND CITY COUNCIL
From: ELEANOR MANZANO, CITY CLERK
TITLE
title
APPROVE A THREE-YEAR AGREEMENT WITH GRANICUS, LLC FOR AGENDA MANAGEMENT, WEB STREAMING, eCOMMENT, BOARDS & COMMISSIONS AND ASSOCIATED SUBSCRIPTION SERVICES FOR $37,358.90 (FY 2021-22), $39,226.85 (FY 2022-23), AND $41,188.19 (FY 2023-24) FOR TOTAL AMOUNT NOT TO EXCEED $117,774.00 FOR THE TERM JULY 1, 2021 - JUNE 30, 2024
end
EXECUTIVE SUMMARY
This agreement extends current agenda management platform and related subscriptions for an additional three years with Granicus LLC utilizing the contractor-provided Master Services Agreement.
BACKGROUND
Commencing June 1, 2018, the City entered into a three-year agreement ("agreement") with Granicus that expires June 30, 2021, which has been amended twice to augment subscription services to include HD streaming and eComment. Services on this agreement remain essentially the same, albeit now to be considered under the Granicus Master Services agreement. Previously, the City had contracted with SIRE (2012; bought out by later by Hyland Software), then NOVUS (2016; bought out later by Granicus; support services provided but not actively providing product enhancements).
Subject to a Strategic Plan directive in 2012, after interviewing several agenda management solution provides, the aforementioned SIRE was the City's first awarded agenda management software solution. This successfully provided an opportunity for the City Clerk's Office to digitally centralize and stabilize the agenda preparation and publication process. Unfortunately, with the sale of SIRE to Hyland Software, the product was no longer supported or upgraded; and later transitioned to the another Hyland owned-platform. After reviewing availability and pricing, NOVUS then replaced SIRE for a short term, then was sold to Granicus.
In 2018, Granicus was identified as the gold standard for agenda management systems and with the relatively short window to source a replacement s...
Click here for full text