To: MAYOR AND CITY COUNCIL
From: BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR
TITLE
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DISCUSSION AND POSSIBLE ACTION ON AGREEMENT FOR CONSULTING SERVICES BETWEEN THE CITY OF REDONDO BEACH AND LISA PADILLA DBA CITYWORKS DESIGN FOR PREPARATION OF OBJECTIVE RESIDENTIAL DESIGN GUIDELINES
APPROVE CONSULTING SERVICES AGREEMENT WITH LISA PADILLA DBA CITYWORKS DESIGN FOR PREPARATION OF OBJECTIVE RESIDENTIAL DESIGN GUIDELINES IN AN AMOUNT NOT TO EXCEED $139,955 TO BE REIMBURSED THROUGH SB2 GRANT FUNDS FOR THE TERM OF JUNE 1, 2021 THROUGH JUNE 30, 2022
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EXECUTIVE SUMMARY
City Council set a Strategic Planning item to update the Residential Design Guidelines. To fund this work, the City included the scope in the Department of Housing and Community Development (HCD) SB2 Grant application, authorized by City Council on October 15, 2019. The grant was awarded and HCD initiated the grant agreement in June 2020.
Staff prepared the scope of work and issued a Request for Proposals (RFP) for this work at the beginning of February 2020. The RFP was distributed to over a dozen design consulting firms, with a submittal deadline of March 12, 2021. The City did not receive any responses as of the submittal deadline.
Staff contacted multiple consulting firms to determine the reasoning for no responses. Many of the firms were preparing Housing Elements which all have the same deadline, thus an excessive workload was the reasoning. And since, the SB2 Grant has a set completion deadline, the consultants were unable to commit to preparing the residential design guidelines.
Since the City did proceed with an RFP process, albeit with no successful responses, staff was able to then negotiate a contract with the firm Lisa Padilla DBA Cityworks. Design. Although Cityworks Design does not prepare Housing Elements, and therefore did not have related workload time constraints, they had not initially submitted a proposed at the time the RFP was issued, since the increased pa...
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