To: MAYOR AND CITY COUNCIL
From: KEITH KAUFFMAN, CHIEF OF POLICE
TITLE
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APPROVE AN AGREEMENT WITH THE CITY OF PALOS VERDES ESTATES TO ALLOW THE CITY OF REDONDO BEACH TO PROVIDE JAIL SERVICES IN THE AMOUNT OF $290 PER ARRESTEE NOT TO EXCEED $44,500, FOR THE TERM BEGINNING JUNE 1, 2021 AND ENDING MAY 31, 2022, OR UPON REACHING THE MAXIMUM REIMBURSEMENT AMOUNT, UNLESS TERMINATED BY EITHER PARTY.
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EXECUTIVE SUMMARY
The Redondo Beach Police Department seeks approval to provide jail services for the City of Palos Verdes Estates Police Department for one-year or once the maximum cost reimbursement in the amount of $44,500 has been reached By the City of Palos Verdes Estates. The City of Palos Verdes Estates is looking to reduce budget costs by outsourcing jail services. Based upon arrest statistics from prior years, the Palos Verdes Estates Police Department estimates processing/booking approximately 100 arrestees during the term of this agreement.
BACKGROUND
In 2019, The Palos Verdes Estates Police Department contacted the Redondo Beach Police Department requesting a one-year agreement allowing Palos Verdes Estates to book and house in custody arrests at the Redondo Beach City Jail when needed. Palos Verdes Estates estimates annual in-custody bookings at 100. Based upon this estimate, existing Redondo Beach Police Department staffing is capable of performing these supplemental jail/custody services with Palos Verdes Estates. For purposes of this agreement, the supplemental jail services will include furnishing jail staff and supervision, equipment, inmate communications, meals for inmates, and any other supplies necessary to provide the jail services agreed upon. The Palos Verdes Estates Police Department will maintain responsibility for any non-emergent transportation needs of their inmates. Redondo Beach Police Department will take necessary steps to assure that emergency medical treatment and transport is provided to a medical facility. In the event of a medical transport, Palos Verdes Estates personnel will immediately respond to the medical facility where the inmate is being treated to provide police services / security while the inmate is hospitalized. Palos Verdes Estates shall pay for the cost of all medical treatment of Palos Verdes Estates inmates.
Palos Verdes Estates shall compensate Redondo Beach for the supplemental jail services in an amount of $290 per arrestee. This amount was determined after an internal analysis of associated costs for jail services. At the estimated number of 100 arrestee bookings, the City of Redondo Beach anticipates revenue of $29,000 during the term of this agreement less an estimated 13.5% for inmate booking and housing costs resulting in actual revenue for the City of Redondo Beach of approximately $25,000 based on the booking estimate. A maximum cost reimbursement amount of $44,500 is included in the agreement which allows for a total of 153 bookings for the agreement term. The agreement may be extended by a subsequent written agreement at the conclusion of the one-year agreement term or upon reaching the maximum reimbursement amount, whichever occurs first.
COORDINATION
The Police Department coordinated this agreement with the City Attorney’s Office and Human Resources Department.
FISCAL IMPACT
The City of Palos Verdes Estates will compensate the City of Redondo Beach for the supplemental jail services performed in an amount of $290 per arrestee not to exceed the total amount of $44,500. City of Redondo Beach jail expenses are estimated at 13.5% of the compensation received. The estimated 100 bookings will realize jail revenues of approximately $29,000 into jail budget account 100-21700-401190 and jail expenses of $4,000 from jail contract and professional services account 100-21700-520040. Using the maximum cost reimbursement amount of $44,500, provides for 153 bookings and jail revenue of approximately $44,500 into jail budget account 100-21700-401190 and jail expenses of $6,000 from jail contract and professional services account 100-21700-520040.
The revenue figures in this report are estimates only based upon statistical data provided while developing the attached agreement. Exact revenue figures will be directly tied to the number of in-custody arrestee bookings requested by Palos Verdes Estates during the term of the agreement.
APPROVED BY:
Joe Hoefgen, City Manager
ATTACHMENTS
Jail Services Agreement with City of Palos Verdes Estates
City of Palos Verdes Estates insurance document