To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
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ADOPT BY TITLE ONLY RESOLUTION NO. CC-2106-057, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, AWARDING A CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $934,948.00 FOR THE INGLEWOOD AVENUE AT MANHATTAN BEACH BOULEVARD INTERSECTION IMPROVEMENTS (SOUTH BOUND RIGHT TURN LANE) PROJECT, JOB NO. 40960, MEASURE R PROJECT NO. MR312.42
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EXECUTIVE SUMMARY
The Inglewood Avenue at Manhattan Beach Boulevard Intersection Improvements (Southbound Right Turn Lane) Project, Job No. 40960, is included in the City’s current capital improvement program and is designed to improve the level of service at the intersection. Regional Measure R Grant funds are available, as reimbursement, for this project under the South Bay Highway Program. The project plans and specifications have been approved by the City Council and the project was advertised for competitive bids. Of the five bids received, All American Asphalt was the responsible bidder with the lowest responsive bid. Staff recommends adopting a resolution (Attachment 1) awarding construction of the project to All American Asphalt in the amount of $934,948. Construction of the project is expected to begin in August 2021 and to be completed within ninety (90) working days from the Notice to Proceed.
BACKGROUND
On October 23, 2014, the Board of Directors of the Los Angeles County Metropolitan Transportation Authority (LACMTA) approved $5,175,000 in Regional Measure R funds for the Inglewood Avenue at Manhattan Beach Boulevard Intersection Improvements (Southbound Right Turn Lane) Project and on May 5, 2015, the City Council entered into funding agreement #MOU.MR312.42 with LACMTA accepting the funds for project development, design, right-of-way acquisition, and construction. On June 20, 2017, the City Council awarded a design and right-of-way services contract to Onward Engineering.
On November 5, 2019, the City entered into an agreement with the Metropolitan Water District (MWD) to design and construct its relocated vents and appurtenances present at this intersection that conflicted with the proposed right turn lane. MWD completed the utility relocation design and construction in June 2020 for a total cost of $283,319.
On July 20, 2017, the Planning Commission approved Resolution 2017-07-PCR-006, a conditional use permit for the property at 3601 Inglewood Ave, requiring it to dedicate 12-foot wide right-of-way for the City’s right turn lane project. In December 2019, a recordation with the Los Angeles County Registrar’s Office was made securing the 12-foot right-of-way necessary for portions of this project.
The City Council authorized the City Engineer to negotiate with the property owners of 3615 Inglewood Ave to purchase the additional right-of-way (552 sq. ft.) required for the transition to the right turn lane and a temporary construction easement (TCE) for the project. On January 19, 2021, the City Council approved the Purchase Agreement for a purchase price of $131,200. The property purchase is currently in escrow. Staff intends to proceed with the bid and award process in parallel with escrow.
On April 13, 2021, the City Council approved the project plans and specifications and authorized the City Clerk to advertise the project for competitive bids. The project was advertised on April 29, 2021, and five (5) bids were received and publicly opened on June 3, 2021 (Attachment 2). After reviewing the bids, All American Asphalt, with a bid of $934,948 was found to be the apparent lowest bidder.
Staff reviewed the bids, checked references, and verified qualifications of the apparent lowest bidder, All American Asphalt. All licenses are active and valid and their references were all good. As such, City staff has determined All American Asphalt to be a responsible bidder with the lowest responsive bid for this project.
Therefore, staff recommends that the City Council approve a resolution awarding All American Asphalt a public works contract in the amount of $934,948 for the Inglewood Avenue at Manhattan Beach Boulevard Intersection Improvements (Southbound Right Turn Lane) Project, Job No. 40960.
Construction of the project is scheduled to be completed within ninety (90) working days from the Notice to Proceed.
COORDINATION
This Regional Measure R funded project has been coordinated with the Los Angeles County Metropolitan Transportation Authority, the South Bay Cities Council of Governments, and the neighboring City of Lawndale. The City Attorney’s Office approved the resolution as to form.
FISCAL IMPACT
The project is funded entirely by Regional Measure R Grant Funds paid to the City on a reimbursement basis. The higher grant amount was based on higher anticipated right-of-way acquisition costs. Any funds remaining at the end of the project will be retained by the LACMTA.
Funding: Estimated Expenditures:
Regional Measure R Grant $5,175,000 Onward Eng/ROW Svcs $ 336,735
ROW Acquisition $ 131,200
MWD Utility Relocation $ 283,319
Construction being awarded $ 934,948
Construction Contingency $ 125,000
Project Mgmt &Const. Mgmt. $ 150,798
TOTAL $5,175,000 TOTAL $1,962,000
APPROVED BY:
Joe Hoefgen, City Manager
ATTACHMENTS
1. Resolution of Award
2. Bid Results