To: MAYOR AND CITY COUNCIL
From: SUSAN ANDERSON, LIBRARY DIRECTOR
TITLE
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RECEIVE AND FILE A REPORT ON COMMUNITY MEETING ROOM USE POLICIES AND PROCEDURES AND PROVIDE DIRECTION ON POSSIBLE POLICY UPDATES
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EXECUTIVE SUMMARY
This report is a follow-up to previous City Council direction and discussion related to the City's meeting room use policies and procedures. Currently, the Redondo Beach Public Library and the Community Services Department provide meeting room space to City staff and the public.
The Main Library offers a conference room and a large meeting room for group use and the North Branch offers a large meeting room. Both locations adhere to a set of meeting room policies as well as the master fee schedule.
The Community Services Department offers five facilities for rental use: two senior centers, one teen center, and two allocated areas at Alta Vista. These facilities vary in space, fee, and rental requirements in accordance with the master fee schedule
A variety of background materials are attached to this report including a prior year Budget Response Report related to this subject. The recommendation is that the City Council receive and file the report and identify any additional information needed or provide additional direction.
BACKGROUND
The Library's meeting room policies for the Main Library and the North Branch detail use priority, reservation requirements, restrictions, scheduling availability, fees, and rules for use. The master fee schedule provides hourly costs for various types of organizations, such as for-profit or not-for-profit, and various types of room usage, such as open to the public or closed to the public.
The Library does not charge other City departments for usage of the meeting rooms, nor has the Library charged for room usage when a City Council member or City employee is attending the meeting as a liaison.
During the FY2020-2021 budget process, the Library submitted a budget response report...
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