To: MAYOR AND CITY COUNCIL
From: CAMERON HARDING, COMMUNITY SERVICES DIRECTOR
TITLE
title
DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE NEGOTIATION OF A NEW LICENSE AGREEMENT WITH SOUTH BAY SPORTS, LLC FOR INSTALLATION OF REPLACEMENT FIELD TURF AT AVIATION FIELD
end
EXECUTIVE SUMMARY
On December 6, 2005; the City Council directed staff to begin negotiations with South Bay Sports, LLC (SBS) for the installation of a synthetic grass field at Aviation Park in exchange for periods of licensed use (see attached report). On March 7, 2006, the City Council approved a License and Concession Agreement with SBS for installation and use of a synthetic turf field at Aviation Park. As defined in the agreement, SBS installed the synthetic turf field (approximately $550,000) and maintained the field over the term of the ten-year agreement. The agreement also called for SBS to make improvements to the Aviation Park concession stand and restrooms. In return, SBS received exclusive use of the field on weekday evenings and weekend afternoons and evenings.
In 2010, the City Council approved a first amendment to the agreement with SBS. As the first iteration of field turf deteriorated quicker than expected, the amendment allowed SBS to replace and upgrade the turf at no expense to the City and extended the agreement to October of 2020.
Typical life span of synthetic turf is approximately 10 years. Currently, the field is in poor condition and sorely in need of replacement. Staff has requested estimates from synthetic turf experts for repair. Three turf companies responded and each opined the turf was unrepairable and in need of total replacement. The cost of total turf replacement is estimated to be $700,000.
SBS has requested to enter into negotiations of a new license agreement which would again allow them to replace and maintain the turf in exchange for exclusive use of the field during specific times. The partnership with SBS has been successful and...
Click here for full text