To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
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APPROVE AN AGREEMENT WITH CWE, A CALIFORNIA CORPORATION, FOR ON-CALL PROFESSIONAL SERVICES FOR CIVIL AND DRAINAGE ENGINEERING SERVICES FOR THE AMOUNT NOT TO EXCEED $100,000 FOR THE TERM OCTOBER 19, 2021 - OCTOBER 18, 2023
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EXECUTIVE SUMMARY
In an effort to accelerate CIP project delivery, Public Works Department staff has negotiated on-call professional service agreements with engineering, architecture and surveying firms to allow for quick assignment of smaller work tasks by setting up the contract conditions in advance. On-call service contracts are, by definition, not fully defined as to the scope, amount and encumbrance of a funding source. To overcome these uncertainties, these contracts include a mechanism for staff to receive quotes and award work on a task by task basis, with a "not to exceed" limit for the amount of work awarded to a consulting firm over the life of the contract. Funding for each task comes from projects and programs that have already received Council appropriations.
The City Council has awarded a number of these contracts in the past, and they have been successfully used in a number of projects to accelerate project delivery timelines. Staff is now bringing an additional contract forward for award by the City Council. This additional on-call contract with CWE, is needed to provide professional services related to civil and drainage engineering, specifically anticipated to assist with multiple spot repairs and targeted improvements to the City's storm drain network. The proposed contract is included as an attachment.
BACKGROUND
During the City's process for the FY2018-19 budget cycle, a Budget Response Report identified several tools that would be useful in accelerating the pace of delivery of CIP projects. One tool that staff strongly recommended is on-call contracting for professional services. On-call service contracts are, by defi...
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