To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
title
ACCEPT AS COMPLETE THE 190TH STREET KING HARBOR ENTRY SIGN AND PEDESTRIAN SIGNAL IMPROVEMENTS PROJECT, JOBS NO. 10160 & 41200, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $7,817.83 TO ELECNOR BELCO ELECTRIC, INC., UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED AGAINST THE PROJECT
end
EXECUTIVE SUMMARY
On December 15, 2020, the City Council awarded Elecnor Belco Electric, Inc. a public works contract for $126,820 for construction of the 190th Street King Harbor Entry Sign and Pedestrian Signal Improvements Project, Jobs No. 10160 & 41200. During construction, staff issued three (3) change orders totaling $29,536.66, bringing the final contract amount to $156,356.66. The change orders addressed unforeseen conditions requiring relocation of a signal pole, installation of additional conduits, and traffic signal modifications at Harbor Drive and Yacht Club Way and were within the authorization limit of the City Engineer per the City’s Administrative Policies and Procedures.
The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $7,817.83 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
The 190th Street King Harbor Entry Sign and Pedestrian Signal Improvements Project, Jobs No. 10160 & 41200 (“Project”), is included in the adopted CIP. This project replaced the existing overhead sign and structures on 190th Street, just west of Anza Blvd. with a new sign installed above new traffic signal equipment, upgraded pedestrian crossing equipment, removed and replaced curb ramps, and modified signing and striping.
On October 20, 2020, the City Council approved the plans and specifications for the Project and authorized the City Clerk to advertise the Project for competitive bids. On November 19, 2020, three bids were received and publicly opened in the City Clerk’s Office. After reviewing the bids, Elecnor Belco Electric, Inc. (“Belco”) was found to be the lowest responsible bidder. On December 15, 2020, the City awarded the Project contract to Belco in the amount of $126,820. Construction began on August 23, 2021 following the receipt of traffic signal equipment and poles, which have a long lead time. On April 12, 2022 the project was reviewed by staff and determined to be substantially complete.
During construction, staff initially issued two change orders totaling $11,022.65, which addressed unforeseen conditions requiring relocation of a signal pole and the installation of additional conduits at the pedestrian crossing on 190th Street. A third “off-site” change order in the amount of $18,514.01 was issued to take advantage of Belco’s expertise with traffic signals to address a long-needed improvement to the signal at Harbor Drive and Yacht Club Way to improve pedestrian, vehicle and bicycle safety. The total of three change orders added costs of $29,536.66, bringing the final contract amount to $156,356.66, a 23% increase over the original contract amount of $126,820.
COORDINATION
The project was coordinated between the Public Works Engineering and Maintenance Divisions.
FISCAL IMPACT
|
Funding |
|
Expenditures |
|
|
Measure M Local Return |
$ 120,424 |
Design |
$ 17,170 |
|
Capital Funds |
$ 65,000 |
Construction Estimate |
$ 156,357 |
|
|
|
Project Mgmt/Inspection |
$ 11,897 |
|
Total |
$ 185,424 |
Total |
$ 185,424 |
APPROVED BY:
Mike Witzansky, City Manager