To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
title
APPROVE THE FIRST AMENDMENT TO THE ON-CALL CONSULTING SERVICES AGREEMENT WITH LUCCI & ASSOCIATES, INC., TO INCREASE THE NOT TO EXCEED AMOUNT BY $100,000 FOR A NEW TOTAL NOT TO EXCEED AMOUNT OF $200,000 AND TO EXTEND THE TERM TO MAY 2, 2024
end
EXECUTIVE SUMMARY
On May 5, 2020, Lucci & Associates, Inc. was awarded a two-year on-call consulting services contract, with a not to exceed value of $100,000, to provide as needed electrical engineering services in support of the delivery of Capital Improvement and maintenance projects implemented by the Public Works Department. Lucci & Associates, Inc. has performed well and staff is recommending that the on-call contract be extended for an additional two years and that the not to exceed value be raised by $100,000 to allow continued access to this important maintenance resource.
BACKGROUND
Pursuant to a City Council initiative to accelerate maintenance efforts and CIP project delivery, the City has periodically engaged firms providing engineering, architecture and maintenance services with "on-call" contracts to allow for quick assignment of smaller work tasks by setting up the contract conditions in advance. On-call service contracts are, by definition, not fully defined as to the scope, amount and encumbrance of a funding source. To overcome these uncertainties, these contracts include a mechanism for staff to receive quotes and award work on a task by task basis, with a "not to exceed" limit for the amount of work awarded to a consulting firm over the life of the contract. This allows staff to quickly assign smaller work tasks without having to develop and present an individual contract to City Council for award. Rather, as tasks are assigned to an on-call vendor, the funding is assigned (using the purchase order) from the already appropriated funding source for the particular project to which the work applies.
Lucc...
Click here for full text