To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
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APPROVE THE EIGHTH AMENDMENT TO THE AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING FOR REDONDO BEACH TRANSIT CENTER PROJECT MANAGEMENT SERVICES FOR AN ADDITIONAL AMOUNT OF $45,000 FOR THE EXISTING TERM
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EXECUTIVE SUMMARY
Pacific Architecture and Engineering (PAE) has provided project management services for the City since 2014, as supplemental staff, to help bring the Transit Center Project through each stage of execution including design, property acquisition, procurement and construction. The contract has been amended seven times to accommodate new phases of the project, unanticipated changes to scope, and more recently delays and complications with the construction phase. These amendments have increased the total contract value to $830,000 to date. The project is nearing completion of Phase 1, which represents construction of the Transit Center itself, and is just about to enter Phase 2, which is demolition of the existing transit facility, restoration of the parking area, and implementation of street widening along Kingsdale Ave. Completion of Phase 1 is anticipated for early fall 2022.
As construction has progressed, the demand for project management services provided by PAE, has increased due to necessary plan revisions, changes to contractor scope and unforeseen circumstances. Continuing duties involve contract administration of the construction management services, managing applications for payment from the contractor, reporting to grant agencies as required in funding agreements, applications for reimbursement from funding agencies, and representing the City for oversight of the project. PAE's experience with the project's history and the nuances of the original property exchange are invaluable to successfully closing out the project.
Staff is recommending an increase in contract value of $45,000 for a new not to exceed total of $875,000 thro...
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