To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
title
APPROVE AN AGREEMENT WITH KOA CORPORATION FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2, PHASE 3, JOB NO. 40190, FOR AN AMOUNT NOT TO EXCEED $176,200 FOR THE TERM AUGUST 2, 2022 TO AUGUST 1, 2024
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EXECUTIVE SUMMARY
With approval of this contract, KOA Corporation (“KOA”) will perform construction management, daily inspection, and construction reporting services for the Residential Street Rehabilitation Project, Job No. 40190(“Project”), which the City Council awarded a construction contract to Sully-Miller on July 5, 2022.
These inspection services will help ensure all requirements of the Project plans and specifications are met and that the Project is completed in a timely, safe and professional manner. In August 2021, the City solicited proposals to identify an engineering firm to perform these services. KOA responded and provided a proposal that offered the best combination of price, experience, and expertise in relation to roadway resurfacing. KOA is currently performing similar services for other projects in the City, which lends to an efficient use of time and potential cost savings. Funding for the agreement is included in the Project budget.
BACKGROUND
To procure a contract for construction management services, City staff solicited proposals from qualified engineering firms on August 30, 2021 for CIP projects nearing design completion and construction. The projects included: Citywide Curb Ramp Improvements 2021 Project (Job No. 40399, Federal HUD B-20-MC-06-0528), Beryl Street Drainage and Street Improvements from Prospect Avenue to Flagler Lane Project (Job No. 41130), Grant Avenue Signal Improvements Project (Job. No. 41090), Manhattan Beach Boulevard Resurfacing - Aviation to Inglewood (Job No. 41190), North Redondo Beach Bikeway Improvements Project (Job No. 30640), Residential Street Rehabilitation Project - Cycle 2, Phase 3 (Job No. 40190), and Torrance Boulevard Resurfacing from Pacific Coast Highway to Prospect Avenue (Job No. 41230).
The consultant selection process included evaluating proposals received and completing reference checks. The City received 17 proposals and initially selected two firms to provide these services as the above projects moved into the construction phase. KOA was one of the two and, of the two, was found to have the best combination of experience, price and reference in relation to roadway resurfacing, street, traffic signal, and bikeway improvement projects.
KOA was recently awarded a contract for construction management, daily inspection and construction reporting services for the Beryl Street Drainage and Street Improvements Projects from Prospect Avenue to Flagler Lane, Job No. 41130 and for Torrance Boulevard Resurfacing Project, Job No. 41230. Having multiple projects in the City simultaneously will help KOA provide services in a time effective manner and create efficiencies in project delivery. Therefore, staff is recommending approval of the contract with KOA to maximize the use of the inspector’s time and to help minimize the hours spent on each project.
The attached recommended contract with KOA will help ensure that the Project is completed according to the City’s specifications, on time, and in a safe and professional manner. The total not-to-exceed amount of the contract is $176,200 for the term August 2, 2022 - August 1, 2024.
COORDINATION
The scope of work identified in the contract has been coordinated by the Public Works Department. The contract has been approved as to form by the City Attorney’s Office.
FISCAL IMPACT
|
Funding |
|
Expenditures |
|
|
CIP Job No. 40190 |
$176,200 |
CM & Insp. |
$ 176,200 |
|
Total |
$176,200 |
Total |
$176,200 |
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENT
KOA Consulting Services Contract