To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
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REJECT THE BID RECEIVED FOR THE INTERNATIONAL BOARDWALK SURFACE REPAIR PROJECT, JOB NO. 70810, AND DIRECT STAFF TO RE-ADVERTISE AND SOLICIT NEW BIDS FOR CONSTRUCTION OF THE PROJECT
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EXECUTIVE SUMMARY
On January 9, 2024, the City Council approved plans and specifications for the International Boardwalk Surface Repair Project, Job No. 70810 (Project). On February 21, 2024, only one bid was received and publicly opened. The bid of $2,368,823 exceeded the engineer's estimate by $1,118,278. Staff recommends the City Council reject the bid and authorize the City Clerk to re-advertise the project after Public Works engineers adjust the bid specifications to allow for greater contractor participation.
BACKGROUND
This Project is included in the City's Capital Improvement Program (CIP) budget and will replace existing asphalt concrete pavement with more attractive ADA-compliant pedestrian surfacing. The new pavers will also be traffic-rated to accommodate the daily vehicles that service boardwalk businesses. In addition, the Project will include new drainage elements that tie into the existing quay wall.
The design engineer's construction cost estimate for the Project is $1,250,545. The Project is currently budgeted for $882,068 and staff has identified additional funding needed to complete the project at the estimated cost.
On January 25, 2024, the Project was advertised and bids were opened on February 21, 2024. The only bid received is valued at $2,368,823. It exceeds the project's estimated cost by $1,118,278. The gap between the sole contractor's bid and the design engineer's estimate for certain Project line items indicates there is a misunderstanding of the work or a lack of bid competitiveness. A pre-bid meeting was held in the field to explain the Project, but, due to heavy rain during day, the meeting was lightly attended.
Days prior to the bid due dat...
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