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File #: 22-4058    Name:
Type: Consent Item Status: Agenda Ready
File created: 4/21/2022 In control: City Council
On agenda: 5/10/2022 Final action:
Title: APPROVE SECOND AMENDMENT TO THE AGREEMENT WITH INTERWEST CONSULTING GROUP, INC. FOR AS-NEEDED BUILDING PLAN CHECK AND INSPECTION SERVICES AND TEMPORARY BUILDING OFFICIAL SERVICES FOR AN INCREASE OF $30,000 AND A NEW TOTAL NOT TO EXCEED AMOUNT OF $140,000 FOR THE TERM FEBRUARY 1, 2022 THROUGH FEBRUARY 8, 2024
Attachments: 1. Administrative Report, 2. Second Amendment Interwest Consulting Group Inc 051022 f, 3. Second Amendment Interwest Consulting Group Inc. - Signed by Vendor, 4. First Amendment Interwest Consulting Group Inc. 020122 f, 5. Agreement with Interwest Consulting Group 020921-Fully executed, 6. Interwest Proposal for Building Official Services, 7. Interwest Proposal for Additional Building Official Services
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To:                                                               MAYOR AND CITY COUNCIL

From:                                                               BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR

 

TITLE

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APPROVE SECOND AMENDMENT TO THE AGREEMENT WITH INTERWEST CONSULTING GROUP, INC. FOR AS-NEEDED BUILDING PLAN CHECK AND INSPECTION SERVICES AND TEMPORARY BUILDING OFFICIAL SERVICES FOR AN INCREASE OF $30,000 AND A NEW TOTAL NOT TO EXCEED AMOUNT OF $140,000 FOR THE TERM FEBRUARY 1, 2022 THROUGH FEBRUARY 8, 2024

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EXECUTIVE SUMMARY

On February 9, 2021, the City Council approved agreements with six (6) firms to provide building plan check and inspection services on an as-needed basis.  The contracts provide the capability for the Community Development Department to offer an expediated plan check option upon applicant request and to fill gaps in staffing on an as-needed basis.

 

The contract with Interwest Consulting Group, Inc. was amended in February 2022 to cover additional plan check services and to provide Interim Building Official responsibilities through early May while the City conducted the process to fill the vacant Chief Building Official position.  The selection process for the position is now complete, but additional interim services are needed through mid-June to allow time for candidate backgrounding and current job noticing.

 

The Interim Chief Building Official services are anticipated to cost no more than $30,000.  Funding for the services is available in the FY 2021-22 Budget.

 

BACKGROUND

On August 18, 2020, the City Council directed staff to proceed with selecting outside consulting firms to provide plan check services, as well as other Building Division services, on an as-needed basis.  After the RFP process, the Community Development Department selected six firms, based on their qualifications and experience.  The City Council approved the agreements on February 9, 2021.  Of the six firms, Interwest currently has the best combination of consultant availability and capability to provide the temporary staff support needed for the Interim Building Official position.

 

The original contract with Interwest, approved in February 2021, was for expedited plan check services for an amount not to exceed $15,000.  The first amendment to the contract with Interwest, approved in February 2022, added another $80,000 for Interim Building Official work and an additional $15,000 for plan check services, bringing the total not to exceed amount to $110,000.  The proposed second amendment to the contract with Interwest would extend the Interim Building Official work through mid-June 2022, for an additional amount of $30,000, bringing the total not to exceed amount to $140,000.

 

COORDINATION

The contract amendment has been coordinated between the Community Development Department and City Manager’s Office, and has been prepared by the City Attorney’s Office.

 

FISCAL IMPACT

The contracted plan check service costs are fully funded by an additional fee paid by the project applicant equal to 50% of the original plan check fee amount added to the permit costs.  The consultant cost for expediated plan check services is fully funded through an additional plan check fee paid by the applicant and is cost neutral for the City.  The initial consultant cost for the Interim Building Official services approved in the first amendment was covered by cost savings from vacancies in the Community Development Department and other available budgeted funds. The additional funds required for the continued Interim Building Official services are available in the Fiscal Year 2021-22 Budget.                     

APPROVED BY:

Mike Witzansky, City Manager

ATTACHMENTS

                     Second Amendment Interwest (both original and signed by vendor)

                     First Amendment Interwest approved February 1, 2022

                     Original Contract Interwest approved February 9, 2021

                     Interwest Proposal for Building Official Services

                     Interwest Proposal for Additional Building Official Services